Kansas Pharmacy Technician Renewal Deadline and Requirements

NEWSLETTER

Compliance | Licensing & Registration | K-TRACS

Vol. 44 | Issue 5 | September 2025 What’s Inside:

Pharmacy Technician Examination, CE, and Renewal

Continuing Education:

Exam Extension All Kansas pharmacy technician registrations expiring October 31, Requests 2025 must complete 20 hours of ACPE/Board approved continuing

education before their renewal. The 20 hours must be earned between November 1, 2023 - October 31, 2025. Any pharmacy technician who is unable to take or pass the PTCB or Renewal Instructions: ExCPT certification exam by Pharmacy Technicians expiring October 31, 2025, can renew online October 31, 2025, may request a beginning in mid-September. Renewal instructions: six-month extension before the technician’s registration expiration • Go to http://ksbop.elicensesoftware.com/portal_logon.aspx date by completing a Technician o New Users: Click “Sign-Up” and create a username Certification Extension Request and password Form (LA-75). • Log in and select “Renew License”

• Review and update information, certify completion of the
  required continuing education hours, answer disciplinary questions, and submit the renewal.

• Use the secure online payment portal to pay $20 plus a small transaction fee by credit/debit
  card or electronic check.

• Visit the License Verification page to check for an updated expiration date.
  Failing to renew on or before 11:59pm CST October 31, 2025 will result in the registration being cancelled. Cancelled technicians cannot work and will be required to complete a new application and

fingerprint card to continue working ($77.00 cost). Technicians will be required to pass a technician certification exam, if previously registered, at the time of application. Pharmacies utilizing/employing technicians with cancelled registrations will be in violation of the Kansas Pharmacy Practice Act and may be disciplined by the Board 1 Upcoming DSCSA Effective Dates Board of Pharmacy Continuing Education Enc - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – - – Kansas Board of Pharmacy Newsletter | September 2025

• At their meeting on July 10, 2025, the Board adopted amendments to K.A.R. 68-7-10 – Emergency
  medication kits in long-term care facilities and K.A.R. 68-21-2 – Electronic reports; and adopted new regulations K.A.R. 68-7-10a – Pharmacy based drug dispensing systems in a facility. The regulation changes became effective on August 29, 2025. Copies are available at: https://www.pharmacy.ks.gov/legal/proposed-state-reg-changes

• The Board is still accepting letters of interest for the Collaborative Drug Therapy Management
  Committee. If you are interested, please submit your CV/resume and letter of interest to the Board at pharmacy@ks.gov for the Board to review at their next regular meeting.

Upcoming DSCSA Effective Dates

Federal enforcement discretion for wholesale distributions under the Federal Drug Supply Chain Security Act ended August 27, 2025, and the deadline for dispensers with 26 or more FTEs is November 27, 2025. In addition, the FDA has provided some specific transaction scenarios that could significantly increase the risk of suspect product entering the drug supply chain, and has recommended that trading partners be diligent when engaging in such transactions. Such scenarios include:

• Purchasing product that is generally in high demand in the U.S. market;

• Purchasing product that has been or is the subject of a public alert or announcement related to drug
  quality issued by a trading partner or FDA;

• Purchasing product that has been or is the subject of an FDA counterfeit alert;

• Purchasing product from a trading partner that has been involved in business transactions where they
  sold or delivered illegitimate product; and

• Purchasing product where the finished dosage form seems questionable (e.g., it has a different shape or
  color from the FDA-approved product, a different or unusual imprint, an unusual odor, or there are signs of poor quality like chips or cracks in tablet coatings or smeared or unclear ink imprints).

National Read the latest news from the National Association of Boards of Pharmacy News >> https://nabp.pharmacy/news-resources/newsroom/national-news/

Announcements The Kansas Board of Pharmacy Newsletter is considered an official method of notification to licensees and registrants of the Board. Newsletters have been and will continue to be used as proof of formal notification in administrative hearings. Copies are retained on the Board website at https://www.pharmacy.ks.gov/about-us/newsletters 2

CONTINUING EDUCATION

September 2025

This course meets the requirements of K.A.R. 68-1-1b for all pharmacists renewing KBOP licenses. Please read the content in this section in its entirety, then visit the evaluation link located on the last page of this section to assess your knowledge and complete the course. This continuing education course expires June 30, 2028.

This course is available for 0.5 hour of ACPE credit for pharmacists and technicians. The Kansas State Board of Pharmacy has collaborated with the Accreditation Council for Pharmacy Education to award continuing pharmacy education credit for this activity: KS7002-0000-25-001-H03-P and KS7002- 0000-25-001-H03-T (0.5 contact hours, knowledge-based activity). Immunizations: Requirements and Best Practices  Who can immunize?  Where and how long do you keep your records?  Who must the immunization be reported to?  Who is the protocol physician?  What is the protocol? These are just some of the questions Board inspectors get asked on a yearly basis. Here are the relevant statutes and regulations controlling this practice: pharmacist and a person licensed to practice medicine and surgery by the state board of healing arts, that establishes procedures and recordkeeping and reporting requirements for administering a vaccine by the pharmacist for a period of time specified therein, not to exceed two years. K.S.A. 65-1626a(b)(1) "Practice of pharmacy" means: (C) the administering of vaccine pursuant to a K.S.A. 65-1626 (xxx) “Vaccination protocol” means a written protocol, agreed to and signed by a vaccination protocol.

Correcting K-TRACS Errors Automated Dispensing e Continuing Education Immunizations TOPICS COVERED:

Page 2 of authority prohibited; "pharmacist" defined. (a) A pharmacist, or a pharmacy student, intern or pharmacy technician who is 18 years of age or older and working under the direct supervision and control of a pharmacist, may administer influenza vaccine to a person six years of age or older and may administer vaccine, other than influenza vaccine, to a person 12 years of age or older pursuant to a vaccination protocol if the pharmacist, pharmacy student, intern or pharmacy technician has successfully completed a course of study and training, approved by the accreditation council for pharmacy or the board, in vaccination storage, protocols, injection technique, emergency procedures and recordkeeping and has taken a course in cardiopulmonary resuscitation (CPR) and has a current CPR certificate when administering vaccine. A pharmacist, pharmacy student, intern or pharmacy technician who successfully completes such a course of study and training shall maintain proof of completion and, upon request, provide a copy of K.S.A. 65-1635a. Administration of vaccine; education and reporting requirements; delegation of such proof to the board. (b) All vaccinees will be given a written immunization record for their personal files. The administering pharmacist or pharmacist supervising an administering pharmacy student, intern or pharmacy technician shall promptly report a record of the immunization to the vaccinee’s primary care provider by mail, electronic facsimile, email or other electronic means. If the vaccinee does not have a primary care provider, then the administering pharmacist or pharmacist supervising an administering pharmacy student, intern or pharmacy technician shall promptly report a record of the immunization to the person licensed to practice medicine and surgery by the state board of healing arts who has entered into the vaccination protocol with the pharmacist. The immunization will also be reported to appropriate county or state immunization registries, except that if the person vaccinated or, if the person is a minor, the parent or guardian of the minor, objects to the report, the report shall not be made. (c) A pharmacist, pharmacy student, intern or pharmacy technician shall not delegate to any person the authority granted under this act to administer a vaccine. (d) As used in this section, “pharmacist” means a pharmacist as defined in K.S.A. 65-1626, and amendments thereto, who has: (1) Successfully completed a course of study and training, approved by the accreditation council for pharmacy or the board, in vaccination storage, protocols, injection technique, emergency procedures and recordkeeping; (2) taken a course in cardiopulmonary resuscitation (CPR); and (3) a current CPR certificate.

Page 3 of Protocol The pharmacist must have a protocol signed by a physician licensed in Kansas and the pharmacist that delineates the vaccines the pharmacist may administer. The protocol will establish the procedures, recordkeeping, and reporting requirements. The protocol is for a period not to exceed two years. The protocol may be reinitiated if the pharmacist and physician both re-sign. A sample protocol may be found on the Board of Pharmacy website at https://www.pharmacy.ks.gov/programs/collaborative-practice- and-protocols. There is NO state-wide protocol, so be sure to find a physician that will be willing to function as your protocol physician. A prescription for a vaccine is NOT a protocol and does not give the pharmacy personnel the authority to administer the vaccine. A prescription is an order to dispense a drug. The protocol allows for the administration of a specific vaccine and if the prescription is for a vaccine on the protocol, then the pharmacy may administer. BEST PRACTICE: Keep a copy of the protocol with the immunization records. If those records are boxed and put into storage – put in a copy of the protocol and copies of the CPR cards of each immunizer. Many electronic records overwrite the CPR cards thus leaving the pharmacy unable to produce the CPR cards for the time period of the boxed records. Training All immunizers must have completed a training approved by ACPE and taken a course in cardiopulmonary resuscitation (CPR). The training for pharmacists/pharmacist interns is generally a class taken in pharmacy school. Technicians, if they plan to immunize, will need to attend an ACPE-approved training and provide a copy of the certificate to the pharmacy. Technicians shall also provide a copy of their CPR certification. Vaccines Read, read, read - the storage requirements for each vaccine. Times vary in time frozen, time thawed, time refrigerated, and, if multidose, the time from first opening. Temperature range requirements should be maintained whether frozen, refrigerated, or on the counter. The manufacturer gives this information, so please read it and follow it. Examples:  One influenza multidose vial should receive a 28-day BUD (beyond use date) or 20 punctures – the immunizer will need to mark the vial.  Many Covid vaccines are frozen with an expiration date; once removed from the freezer the expiration date will change to a BUD. Mark the vial. A BUD replaces the manufacturer’s expiration date but never extends it. Always use the earliest date. Protecting patients means providing vaccines that are stored correctly and in date. Did you know that a vial at room temperature can see a temperature rise of 2-3F per minute? The vial 0 can be out of temperature range in around 5 minutes.

Page 4 of Who can be immunized per Kansas statute: Individuals 6 years old or older may receive an influenza immunization. Individuals 12 years old or older may receive any immunization that is listed on the pharmacist/physician signed protocol and that is appropriate for the specific patient. BEST PRACTICE: Check WebIZ before immunizing. Reporting Once the patient is immunized, a record shall be given to the patient for their files. A record shall be provided to the primary care provider, and the record shall be sent to the state’s immunization registry, WebIZ. Documentation The documentation/prescription record shall be maintained in the pharmacy for 5 years.

Automated Dispensing 411

Automated Dispensing Systems have become a popular and useful tool for use in pharmacies and off-site locations alike. Each of these systems have a recommended maintenance and cleaning protocol which can typically be found in their system operations manual. Every pharmacy that utilizes Automated Dispensing Systems needs to be familiar with their system’s protocol and maintenance schedule. The Board has regulations that require these maintenance and cleaning policies to be followed and documented. The regulations regarding maintenance and sanitation for Automated Dispensing Systems in pharmacies and certain facilities include:

K.A.R. 68-9-2 Automated drug delivery systems in pharmacies. (12) ensure that a system of preventive maintenance and sanitation for the automated drug delivery system is established and followed. K.A.R. 68-9-3 Automated drug delivery system to supply drugs for administration in certain facilities. (7) ensuring that a system of preventive maintenance and sanitation exists and is implemented for the automated drug delivery system The pharmacist-in-charge of the pharmacy or managing pharmacy is responsible for ensuring that the automated drug delivery system is in good working order and is consequently responsible for ensuring the preventative maintenance and sanitation schedule is implemented and documented. These records must be maintained at the pharmacy for a minimum of 5 years.

Page 5 of The pharmacist-in-charge is responsible for the proper operation of an automated dispensing system whether it is in a pharmacy or in an off-site location. The pharmacist-in-charge is also responsible for the accurate loading and unloading of the system. An important part of loading the automatic dispensing system is ensuring that appropriate expiration dates or beyond use dates are maintained. An automated dispensing system that is stocked with commercially packaged unit-dose medication or unopened manufacturer stock packaging may utilize the manufacturer’s expiration dates that are on the package. Once a medication is removed from the manufacturer’s original packaging, a beyond-use date must be established in accordance with:

K.A.R. 68-7-15(c) “All containers used for packaging shall preserve the stability and integrity of the drug or device. The storage conditions of each packaged drug or device shall be maintained according to the manufacturer’s recommendations to preserve the stability and integrity of the drug. The beyond-use date assigned to each packaged drug or device shall be the manufacturer’s expiration date, the maximum allowable beyond-use date for the type of packaging material used, or not more than 12 months from the date of packaging, whichever is earlier.” In a situation where the medication is filled into a bulk dispensing container or bin which releases the pills into the automated dispensing unit, allowing the bin to run completely empty before restocking greatly reduces the likelihood of incorrect beyond-use dates being assigned or lots being mixed. Allowing the container to run empty also allows for the performance of cleaning and maintenance activities on the container. The transfer of medication to a bulk dispensing container or bin for insertion into the automated dispensing system (typically in a retail pharmacy setting) is considered repackaging and the pharmacy must assign an appropriate beyond-use date as indicated above in K.A.R. 68-7-15(c). If a medication is added to a bulk container or bin that is not empty, ALL the medication in the container must be assigned the beyond-use date of the shortest-dated medication that was left in the container. If different lots of a drug are mixed in a bulk bin, then all units of the drug must be pulled in the event of a drug recall as there is no longer a way to determine which pills came from what lots. Automated drug dispensing systems have provided pharmacies and off-site facilities with added operational efficiency and accuracy. As with any automated system, attention to operational integrity is extremely important. Proper cleaning, maintenance, documentation, and proper assignment of expiration dates and beyond-use dates promote regulatory compliance and patient safety.

A Continuing Education Activity About Continuing Education

For healthcare professionals, the struggle to keep up with medical advancements and rapidly evolving technology is real. Pharmacists and pharmacy technicians are no exception to this reality. As time goes on, even information once ingrained from years of training and practicing can begin to dull in one’s

Page 6 of mind. This is why, as healthcare professionals, it is your responsibility to your patients that you stay up to date on your training and keep your knowledge base sharp. One way to accomplish this is through continuing education activities. The Kansas Board of Pharmacy defines continuing education as an organized and systemic education experience beyond basic preparation. These experiences are designed to increase knowledge, improve skills, or enhance the practice of pharmacy, or protection of the public health and welfare and ensure continued competence. See K.A.R. 68-1-1b (pharmacists) and K.A.R. 68-5-18 (technicians). Continuing Education Requirement Continuing education is required for BOTH pharmacists AND pharmacy technicians. Every 2 years, at the time of pharmacist license (June 30) or technician registration (October 31) renewal a set number of continuing education hours must be completed. For pharmacists this number is 30 clock hours, and for all pharmacy technicians (certified or not) it is 20 clock hours. All of the required hours need to be completed before submitting a license or registration renewal. All continuing education hours must be completed within the current renewal period for that pharmacist (i.e., July 1, 2024-June 30, 2026, for licenses expiring June 30, 2026). For technicians renewing by October 31, 2025, CE must be completed between October 31, 2023, and October 31, 2025. Any hours in excess of the requirement cannot be carried forward to the next licensure period. K.A.R. 68-1-1b(e) and K.A.R. 68-5-18(e). Pharmacists may only count courses offering pharmacists credit towards their renewal. Technicians can count courses offering credit to either pharmacy technicians or pharmacists toward their continuing education requirement for registration renewal. Included in the number of required hours for each pharmacist license renewal is one hour of continuing education created by the Kansas Board of Pharmacy. This course will be available on the Board’s website at https://www.pharmacy.ks.gov/licensing-registration/continuing-education. Sources of Continuing Education Perhaps the simplest way to complete continuing education hours is to look for programs that are approved by the Accreditation Council for Pharmacy Education (ACPE) and carry the ACPE logo (Figure 1). These activities can be found in a variety of places, and many are offered free of charge. The Board does not specifically endorse any non-Kansas Board of Pharmacy sponsored continuing education programs. Periodically, the Board of Pharmacy does publish continuing education activities created specifically by the Board. These are in addition to its biennial required course. They are published in its bimonthly newsletter and can also be completed free of charge. Visit the Board’s website to sign up to get the

Page 7 of Board’s newsletters emailed to you. Continuing education activities approved by other state Boards of Pharmacy are also eligible for continuing education credits. Hours used to renew a license in another state may be counted toward your Kansas renewal, as long as they are from the correct time period and meet the Kansas requirements. Membership in various groups and organizations (i.e. APhA, ASHP, KPhA, etc.) will often come with access to free continuing education opportunities. Also, paying for continuing education courses is fine, as well. A simple internet search will reveal that thousands of continuing education courses are available. As long as it carries the ACPE approval, it is approved by the Board and can count towards the biennial continuing education requirement. Figure 1:

Continuing Education Monitor Each renewal period, some renewing pharmacists and technicians will be randomly selected to be audited to check for compliance and completion of the required continuing education hours. The easiest way to be prepared for a possible continuing education audit is to sign up for the free version of the ACPE-NABP-CPE monitor (CPE Monitor), available on the NABP website (nabp.pharmacy). Then complete all your continuing education requirements on time, and before submitting your license/registration renewal. Any ACPE-approved continuing education credits are automatically submitted to the CPE monitor and stored there. If you’re chosen for a continuing education audit, the Board has access to the CPE monitor and can instantly verify that you have all the continuing education hours necessary for renewal. Using the CPE monitor is optional, but if you choose not to use it, you must keep all certificates from every continuing education course you complete for at least five years to be prepared for being randomly selected by the Board for a continuing education audit. Continuing education must still be ACPE-approved whether you use the CPE monitor or not. If you are using the CPE monitor, it is your responsibility to ensure that all of your continuing education hours have been recorded correctly. Make sure to check it periodically and before submitting your license/registration renewal application. Courses that are not ACPE-approved will not appear on the CPE monitor. To request approval for a course not ACPE-approved, the participant shall submit the required information for Board review and possible approval. See K.A.R. 68-1-1b(c)(3) for the required information. The information must be submitted to the Board at least 10 days prior to the activity. If approved, the participant shall furnish a

Page 8 of certificate of completion to the Board within 30 days of the activity. All CE certificates of completion shall be maintained for 5 years. Activities That Do Not Count Toward the Continuing Education Requirement In-service programs, on-the-job training, orientation for a job, an education program open to the general public, cardiopulmonary resuscitation (CPR) course, basic cardiac life support (BCLS) course, emergency or disaster training or direct experience at a healthcare facility under a code blue, testing out of a course, and medical school courses may not be used to meet the continuing education. K.A.R. 68-1- 1b(c)(2) and K.A.R. 68-5-18(c)(2). Additionally, individuals that have been required to complete additional hours of penalty CE in compliance with a Board disciplinary order, may not use those hours toward their CE renewal requirement. Failure to Meet Continuing Education Requirement There is no grace period or extensions granted for the continuing education requirement. There are no exceptions to this rule, period. Therefore, when you submit a renewal application for an active license or registration you are formally attesting to the fact that you have completed all the required continuing education hours due at that time. Should your application be chosen to be audited and it is found that you do not have the required number of continuing education hours completed, you will be found to have made a false statement to the Board. Making false statements to the Board is a serious offense. You may be subject to anything from formal discipline against your license/registration to suspension or complete revocation of your license or registration. Additional continuing education, fines, and other things may be required to get your license/registration back in good standing. To avoid disciplinary proceedings, if you do not have all of their required continuing education hours completed, you can renew your license on “inactive status”. Everything else except the continuing education requirement must be fully completed to be eligible to go inactive. Also, you must not practice AT ALL while on inactive status. Continuing education is not required while inactive but will be required before returning to practice. The simplest way to deal with the continuing education requirement for the State of Kansas Board of Pharmacy is to complete your hours on time, use the CPE monitor to keep track of the hours you have completed, and be ready to provide the Board documentation of your hours if ever requested to do so. Keeping up on your education is important for you as a professional, the profession itself, and, most importantly, your patients who put their trust in you to keep them safe and healthy.

Page 9 of Additional information on the Kansas Board of Pharmacy’s continuing education requirement can be found on the Board’s website at https://www.pharmacy.ks.gov/licensing-registration/continuing- education.

68-1-1b Continuing education for pharmacists. (a)(1) “Continuing education” shall mean an organized and systematic education experience beyond basic preparation that is designed to achieve the following: (A)(i) Increase knowledge, improve skills, or enhance the practice of pharmacy; or (ii) improve protection of the public health and welfare; and (B) ensure continued competence. (2) “ACPE-NABP CPE monitor service” shall mean the electronic tracking service of the accreditation council for pharmacy education and the national association of boards of pharmacy for monitoring continuing education that pharmacists receive from continuing education providers. (b)(1) Thirty clock-hours of continuing education shall be required for renewal of a pharmacist license during each licensure period. Continuing education clock-hours may be prorated for licensure periods that are less than biennial at a rate of 1.25 clock-hours per month. (2) Each licensee shall complete a continuing education course consisting of one clock-hour that is provided by the board for renewal of a pharmacist license, which shall be counted toward the 30 clock-hour requirement. This paragraph shall take effect on July 1, 2023. (c)(1) Each continuing education program shall be approved by the board. Each provider or licensee shall submit the continuing education program to the board at least 10 days in advance for consideration for approval. Each provider shall advertise the continuing education program as having only pending approval until the provider is notified of approval by the board. (2) Continuing education programs shall not include in-service programs, on-the-job training, orientation for a job, an education program open to the general public, a cardiopulmonary resuscitation (CPR) course, a basic cardiac life support (BCLS) course, emergency or disaster training or direct experience at a healthcare facility under a code blue, testing out of a course, and medical school courses. (3) Each provider shall furnish a certificate of completion to the licensee for each continuing education program that the licensee has successfully completed. Each certificate shall be in a format approved by the board and shall include the following: (A) The licensee’s name; (B) the title and date of the approved continuing education program; (C) the name of the provider; (D) the number of continuing education clock-hours approved by the board; (E) the number of continuing education clock-hours completed by the licensee; (F) the approved program number issued by the board; and (G) the provider’s dated signature, certifying program completion.

Page 10 of approved continuing education program not reported to the ACPE-NABP CPE monitor service. No credit shall be given for any certificate of completion received by the board after the June 30 expiration date of each licensure period. (e) A licensee shall not be allowed to carry forward excess clock-hours earned in one licensure period (d) Within 30 days of completion, each licensee shall submit to the board proof of completion of any into the next licensure period. (f) The required continuing education shall be obtained in the two-year licensure period ending on the June 30 expiration date of each license. (Authorized by K.S.A. 65-1630; implementing K.S.A. 65-1632; effective, E-76-31, Aug. 11, 1975; effective May 1, 1976; amended May 1, 1978; amended May 1, 1983; amended May 1, 1986; amended May 1, 1987; amended July 1, 1990; amended July 31, 1998; amended Oct. 20, 2006; amended April 23, 2010; amended Aug. 19, 2016; amended June 2, 2023.) 68-5-18. Pharmacy technicians; continuing education. (a)(1) ‘‘Continuing education’’ shall mean an organized and systematic education experience beyond basic preparation that is designed to achieve the following: (A)(i) Increase knowledge, improve skills, or enhance the practice of pharmacy; or (ii) improve protection of the public health and welfare; and (B) ensure continued competence. (2) “ACPE-NABP CPE monitor service” shall mean the electronic tracking service of the accreditation council for pharmacy education and the national association of boards of pharmacy for monitoring continuing education that pharmacy technicians receive from continuing education providers. (b) Twenty clock-hours of continuing education shall be required for renewal of a pharmacy technician registration during each registration period. Continuing education clock-hours may be prorated for registration periods that are less than biennial at a rate of 0.8 clock-hours per month. (c)(1) Each continuing education program shall be approved by the board. Each provider or registrant shall submit the continuing education program to the board at least 10 days in advance for consideration for approval. Each provider shall advertise the continuing education program as having only pending approval until the provider is notified of approval by the board. (2) Continuing education programs shall not include in-service programs, on-the-job training, orientation for a job, an education program open to the general public, a cardiopulmonary resuscitation (CPR) course, a basic cardiac life support (BCLS) course, emergency or disaster training or direct experience at a healthcare facility under a code blue, testing out of a course, and medical school courses. (3) Each provider shall furnish a certificate of completion to the pharmacy technician for each continuing education program that the registrant has successfully completed. Each certificate shall be in a format approved by the board and shall include the following: (A) The registrant’s name; (B) the title and date of the approved continuing education program; (C) the name of the provider; (D) the number of continuing education clock-hours approved by the board;

Page 11 of (F) the approved program number issued by the board; and (G) the provider’s dated signature, certifying program completion. (d) Within 30 days of completion, each pharmacy technician shall submit to the board proof of completion of any approved continuing education program not reported to the ACPE-NABP CPE monitor service. No credit shall be given for any certificate of completion received by the board after the October 31 expiration date of each registration period. (e) A licensee shall not be allowed to carry forward excess clock-hours earned in one registration period into the next registration period. (f) The required continuing education shall be obtained in the two-year registration period ending on the October 31 expiration date of each registration. (Authorized by K.S.A. 65-1630 and K.S.A. 2015 Supp. 65-1663; implementing K.S.A. 2015 Supp. 65- 1663; effective Aug. 19, 2016.) Best Practices for Avoiding Disciplinary Actions

Related to K-TRACS Errors

The Board holds pharmacies with a Kansas registration accountable for non-compliance. Enforcement efforts ensure all pharmacies with a Kansas registration, who dispense medications to Kansas residents, contribute to statewide efforts to submit data to K-TRACS (the Kansas Prescription Drug Monitoring Program (PDMP)). This must be done promptly within 24 hours of the date sold or by the next business day and entered into the system accurately. Kansas PDMP errors are required to be corrected and resubmitted to the database as soon as possible but no later than 7 days after being notified of an error. Errors can be corrected in the pharmacy’s Bamboo Health Clearinghouse account or under Rx Management in K-TRACS. The Kansas Pharmacist-in-Charge (PIC) is the only individual authorized to correct errors in K-TRACS. If you are unsure how to correct an error, K-TRACS staff can be contacted for assistance. Please note that data quality errors that do not generate an error notification cannot be corrected via Rx Management. These errors must be addressed through Clearinghouse. These typically (E) the number of continuing education clock-hours completed by the registrant; include data quality errors that you are notified about by the K-TRACS staff (e.g. incorrect prescriber DEA, patient PO Box, facility name, etc.). Examples of technical errors or errors that generate an error notification from the clearinghouse or your vendor include missing quantity (Qty), invalid DEA number, or missing national drug code (NDC) for a submitted prescription. If your pharmacy uses a vendor for K-TRACS reporting, make sure that vendor communicates any file submission issues or errors back to the person in your pharmacy who is responsible for PDMP reporting. It is essential that these errors are addressed promptly. Additionally, if you encounter any problems

Page 12 of receiving file submissions, you are responsible for logging into K-TRACS weekly to ensure that any errors are corrected within the 7 days. K-TRACS staff cannot modify any information in the K-TRACS database. All changes must be made through Clearinghouse or Rx Management by the pharmacy that originally reported the information. To avoid disciplinary action, pharmacies and their vendors must have a process in place for error correction. This includes:

• The reporting of dispensations of prescriptions and zero reports to the Bamboo Health Clearinghouse
• The receipt of information regarding prescriptions which contain invalid or missing data fields
• Identifying records that are rejected or loaded with errors in Clearinghouse
• Revision of erroneous record(s) in the pharmacy/dispenser computer system
• Reporting of revisions, voids, or new prescriptions to K-TRACS via the Bamboo Health Clearinghouse
• Corrections to be made in Rx Management The Bamboo Health and PMP AWARxE Data Submission Guide for Dispensers can be accessed here https://www.ktracs.ks.gov/pharmacists/reporting-to-k-tracs/dispenser-guide.

CLAIM YOUR CE

 Click on this link to complete the assessment: Assessment via Survey Monkey  Provide your name, email address, KBOP license number (1-XXXXX), NABP ID (6 or 7 digit number), Month and Date of Birth. This information is required for CPE Monitor reporting purposes and Board CE tracking purposes.  Answer the knowledge assessment questions.  Complete the course evaluation questions.  Submit.  Retain the email verification of course completion for your records. Certificates & CPE Monitor: You will NOT receive a certificate for completing this course. Course completion will be reported to CPE Monitor within 30 days of completion. Check your entire KBOP renewal period for the course before calling the Board to inquire about CE status. Stay Tuned for More CE Opportunities: This course qualifies for a half-hour of CE. Additional Board CE will be published in future newsletters to help pharmacists complete the 1-hour requirement of

K.A.R. 68-1-1b