External Research Records, State-10 - System of Records Rescinded

FR: State Department

Published April 7th, 2026

Detected April 7th, 2026

Summary

The Department of State issued a notice rescinding the Privacy Act system of records for External Research Records, State-10. The system, which managed information related to consultant programs and external research activities, was decommissioned on May 31, 1999 following the merger of the U.S. Arms Control and Disarmament Agency (ACDA) into the Department of State. All remaining records were transferred to the National Archives and Records Administration (NARA) per the applicable record schedule.

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What changed

The Department of State formally rescinded the Privacy Act system of records notice for External Research Records, State-10 (previously published at 42 FR 49704). This system captured information to manage the consultant program and external research-related activities, including preparation of reports on work performed by consultants/experts and periodic summaries of financial commitments for approved projects. The system was decommissioned on May 31, 1999, following the April 1999 merger of ACDA into the Department of State, with all records transferred to NARA.

This is a routine administrative notice with no new compliance obligations or deadlines. No action is required from the public or regulated entities as the system was decommissioned nearly 27 years ago. The Department of State will also rescind the associated Final Rule that added State-10 to the list of systems exempt from Privacy Act provisions under 22 U.S.C. 171.26 by separate Federal Register notice. Questions regarding this notice may be directed to Timothy Kootz, Senior Agency Official for Privacy, at SORN@state.gov or (202) 485-2051.

Source document (simplified)

Notice

Privacy Act of 1974; System of Records

A Notice by the State Department on 04/07/2026

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Public Inspection Published Document: 2026-06684 (91 FR 17670) Document Headings ###### Department of State

[Public Notice: 12978]

AGENCY:

Department of State.

ACTION:

Rescindment of a system of records notice.

SUMMARY:

The External Research Records, State-10, which is being rescinded, captured information to manage the consultant program and other external research related activities. Information in this system was used in the preparation of reports on work performed by consultants/experts and in the preparation of periodic summaries of financial commitments for approved projects and stored in a secure repository that allowed for search, retrieval, and view when necessary. The Department of State, by separate Federal Register notice, will also be rescinding the Final Rule associated with State-10 that added State-10 to a list of systems exempt from Privacy Act provisions (22 U.S.C. 171.26).

DATES:

The Department of State decommissioned the system covered by External Research Records, State-10 on May 31, 1999.

ADDRESSES:

Questions can be submitted by mail, email, or by calling Timothy Kootz, the Senior Agency Official for Privacy on (202) 485-2051. If mail, please write to: U.S. Department of State; Office of Shared Knowledge Services, A/SKS; Room 4534, 2201 C St. NW; Washington, DC 20520. If email, please address the email to the Senior Agency Official for Privacy, Timothy Kootz, at SORN@state.gov. Please write “External Research Records, State-10” on the envelope or the subject line of your email.

FOR FURTHER INFORMATION CONTACT:

Timothy Kootz, Senior Agency Official for Privacy; U.S. Department of State; Office of Shared Knowledge Services, A/SKS; Room 4534, 2201 C St. NW; Washington, DC 20520 or by calling (202) 485-2051.

SUPPLEMENTARY INFORMATION:

External Research records were no longer created after April 1999 when the U.S. Arms Control and Disarmament Agency (ACDA) merged with the Department of State. All remaining records were transferred to NARA per the record schedule and the system was decommissioned on May 31, 1999.