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Invest Northern Ireland Event Management Services tender, £7.2m

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Published April 3rd, 2026

Detected April 4th, 2026

Summary

Invest Northern Ireland published a tender notice for Event Management Services valued at £7.2m (including VAT). The two-year contract (with potential extensions to five years) supports the Northern Ireland Executive's Programme for Government 2024-2027. Bids must be submitted by 7 May 2026 via eTendersNI.

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What changed

Invest Northern Ireland issued a contract notice for Event Management Services under Procurement Act 2023 procedures. The estimated contract value is £7.2m including VAT (£6m excluding VAT), covering an initial 2-year term with options to extend up to 5 years total (2yr + 2yr + 1yr). The procurement is open to SMEs and has no restrictions on participation.

Potential suppliers should download tender documentation from eTendersNI and submit bids electronically by 7 May 2026 at 3:00pm. Enquiries must be submitted by 30 April 2026. Paper submissions are not accepted. This is a routine public procurement opportunity with no compliance obligations for entities not participating.

What to do next

Download tender documentation from eTendersNI portal
Review participation requirements and submission criteria
Submit electronic bid by 7 May 2026, 3:00pm

Source document (simplified)

Tender

DFE - Invest NI - Event Management Services

Invest Northern Ireland UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-031215

Procurement identifier (OCID): ocds-h6vhtk-067c7b

Published 3 April 2026, 5:13pm

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Scope Participation Submission Award criteria Other information Procedure Contracting authority Other organisation Contact organisation

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Reference

ID 6262347

Description

Invest Northern Ireland (Invest NI) wishes to appoint one Supplier to provide Event Management Services. The contractual outputs are linked to the Northern Ireland Executive’s Programme for Government (PfG) 2024-2027 ‘Our Plan: Doing What Matters Most, The Economy Minister’s Economic Vision and Invest Northern Ireland’s Our Future in Focus Business Strategy (2024-27).

Total value (estimated)

£6,000,000 excluding VAT
£7,200,000 including VAT Above the relevant threshold

Contract dates (estimated)

27 July 2026 to 26 July 2028
Possible extension to 26 July 2031
5 years Description of possible extension:

The Contract will be for an initial period of 2 years with further options to extend of 2 years and 1 year respectively (2yr + 2yr + 1yr)

Main procurement category

Services

CPV classifications

Storage services

Exhibition, fair and congress organisation services

Event services

Fair and exhibition organisation services

Cataloguing services

Contract locations

UKN - Northern Ireland

Participation

Legal and financial capacity conditions of participation

As per Tender documentation.

Technical ability conditions of participation

As per Tender documentation.

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

30 April 2026, 3:00pm

Tender submission deadline

7 May 2026, 3:00pm

Submission address and any special instructions

Tenders must be submitted electronically via the relevant Call for Tender (CfT)

opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the

Contracting Authority / Buyer.

The tender documents are available with unrestricted and full direct access, free of

charge, at: URL https://etendersni.gov.uk/epps

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

25 May 2026

Award criteria

| Name | Description | Type |
| --- | --- | --- |
| AC1 Methodology and Resource Management | As per Tender documents

Weighting - 15% | Quality |
| AC2 Core Event Delivery Team Experience | As per Tender Documentation

Weighting - 10.2% | Quality |
| AC3 Event Director / Manager Experience | As per Tender Documentation

Weighting - 10.2% | Quality |
| AC4 Display Stand Requirements | As per Tender Documentation

Weighting - 4.8% | Quality |
| AC5 Provision and Management of an online conference solution which can also be used to deliver hybrid events | As per Tender Documentation

Weighting - 4.8% | Quality |
| AC6 Social Value | As per Tender Documentation

Weighting - 10.2% | Quality |
| AC7 Contract Management | As per Tender Documentation

Weighting - 4.8% | Quality |
| AC8 Scenario 1 Cost | As per Tender Documents

Weighting - 8.4% | Cost |
| AC9 Scenario 2 Cost | As per Tender Documents

Weighting - 8.4% | Cost |
| AC10 Scenario 3 Cost | As per Tender Documents

Weighting - 8.4% | Cost |
| AC11 Scenario 4 Cost | As per Tender Documents

Weighting - 8.4% | Cost |
| AC12 Storage Facility Cost (per annum cost) | As per Tender Documents

Weighting - 4% | Cost |
| AC13 Online conference solution which can also be used to deliver hybrid events (per annum cost) | As per Tender Documents

Weighting - 2.4% | Cost |

Weighting description

60 percent quality and 40 percent cost

Other information

Payment terms

For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar

ticles/account-ni-good-invoicing-practice

Contract Value

The estimated value figure indicated in the Scope Section represents an overall estimated

contract value. This value reflects the potential scale of the contract and takes into

account potential optional extension periods and the uptake of potential optional services

as detailed in the tender documents. This figure does not however take into account the

application of indexation or increases to charges due to increases in the Real Living

Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the

level of business under this contract. The Contracting Authority does not bind itself to

accept the lowest or any tender. Suppliers remain responsible for all costs and expenses

incurred by them or by any third party acting under instructions from the Supplier in

connection with taking part in this procurement process regardless of whether such costs

arise as a consequence, directly or indirectly of any amendments made to the

procurement documents by the Contracting Authority at any time. No legally binding

contract shall arise (and a Supplier shall have no legitimate expectation that a contract will

be entered into) until such time as entry into the Contract has been confirmed by the

Contracting Authority.

Applicable trade agreements

Government Procurement Agreement (GPA)

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Special regime

Light touch

Contracting authority

Invest Northern Ireland

Public Procurement Organisation Number: PLTC-4224-XGDP Bedford Square, 1 Bedford St

Belfast

BT2 7ES

United Kingdom

Email: SSDAdmin.CPD@finance-ni.gov.uk

Region: UKN06 - Belfast

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Northern Ireland

Other organisation

These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.

CPD - Supplies and Services Division

Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.