Water Fittings ICT Solution Procurement
Summary
Northern Ireland Water Limited published a preliminary market engagement notice for a replacement ICT solution to support its statutory Water Fittings Inspection service under the Water Supply (Water Fittings) Regulations (Northern Ireland) 2009. The estimated contract value is £864,000 including VAT, covering the period October 2026 to September 2029 with possible extension to 2032. This is a retendering following discontinuation of a previous procurement through Crown Commercial Services Framework.
What changed
NI Water is seeking a cloud-based SaaS ICT solution to replace its Water Fittings Inspection service system, required to support statutory inspection and enforcement activities under the Water Supply (Water Fittings) Regulations (Northern Ireland) 2009. The estimated contract value is £720,000-£864,000 (excl/incl VAT), with an initial 3-year term extendable to 6 years. This procurement replaces a previously discontinued tender through Crown Commercial Services Framework due to insufficient bids.
Suppliers interested in this ICT services contract should monitor Find a Tender for the full competitive flexible procedure notice. The engagement deadline of 18 March 2026 has passed, but formal tender submission opportunities will follow. Potential contractors should ensure they can deliver cloud-based commercial off-the-shelf solutions compliant with the NI Water IT Strategy, which emphasizes cloud services and an 'adopt, not adapt' principle. The contract falls below relevant procurement thresholds.
Source document (simplified)
Planning
Water Fittings Solution
- Northern Ireland Water Limited UK2: Preliminary market engagement notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-031203
Procurement identifier (OCID): ocds-h6vhtk-067c75
Published 3 April 2026, 2:52pm
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Contents
Scope Engagement Participation Submission Procedure Contracting authority
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Reference
T168
Description
This Contract is for the provision of a replacement ICT solution to support NI Water’s statutory Water Fittings Inspection service, delivered in accordance with the Water Supply (Water Fittings) Regulations (Northern Ireland) 2009.
The Service includes the following:
• The Water Supply (Water Fittings) Regulations (Northern Ireland) 2009 require NI Water to inspect and enforce standards for plumbing systems to prevent contamination and ensure water quality. These Water Fittings Inspections are carried out by an established NI Water team of Water Fittings Officers who undertake proactive and reactive inspections at customer premises to ensure compliance.
• NI Water has recently refined its business requirements following an Internal Audit review, which recommended the introduction of a risk based inspection strategy. As a result, new business rules and enhancements have been defined to ensure that high risk premises are inspected at the required frequency.
• In line with the NI Water IT Strategy, which emphasises the use of cloud services and adopts an “adopt, not adapt” principle, this project seeks a replacement Water Fittings solution delivered as a cloud based SaaS, available commercially off the shelf (CO
Total value (estimated)
- £720,000 excluding VAT
- £864,000 including VAT Below the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2029
- Possible extension to 30 September 2032
- 6 years
Main procurement category
Services
CPV classifications
IT services: consulting, software development, Internet and support
Software programming and consultancy services
Data services
Internet services
Computer-related services
Computer support and consultancy services
Engagement
Engagement deadline
18 March 2026
The engagement was carried out before this notice was published.
Engagement process description
NI Water tendered this requirement through a Crown Commercial Services Framework in October 2025. Unfortunately this procurement was discontinued cancelled due to receipt of an insufficient number of bids. NI Water is now retendering this requirement through the competitive flexible procedure. NI Water has been in contact with comparable water utilities to understand the type of provision they have in place. Following these discussions we have been able to take advantage of demonstrations of the products used.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
3 April 2026
Procedure
Special regime
Utilities
Contracting authority
Northern Ireland Water Limited
- Public Procurement Organisation Number: PCZH-7295-JJTZ 40 Old Westland Road
Belfast
BT14 6TE
United Kingdom
Email: sourcing@niwater.com
Website: http://www.niwater.com
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland
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