Water fittings ICT solution tender
Summary
Northern Ireland Water Ltd published a tender notice for a replacement ICT solution to support statutory Water Fittings Inspection services under the Water Supply (Water Fittings) Regulations (Northern Ireland) 2009. The estimated contract value is £720,000 excluding VAT over an initial 5-year term with potential extensions up to 8 years. Bidders must provide a cloud-based SaaS solution to manage risk-based inspection strategies for water fittings compliance.
What changed
Northern Ireland Water Ltd seeks a cloud-based SaaS ICT solution to replace its existing Water Fittings Inspection system, required to enforce the Water Supply (Water Fittings) Regulations (Northern Ireland) 2009. The solution must support a risk-based inspection strategy following an internal audit review, with mandatory specifications detailed in appendices. The estimated contract value is £720,000 excluding VAT, with a maximum 8-year term (5-year initial plus 3 one-year extensions). The solution will be delivered to NI Water and its wholly owned subsidiaries, with an estimated start date of 1 June 2026.
Companies providing relevant ICT solutions, particularly water utility or compliance inspection software, should review the full tender specifications and submit bids before the deadline. No specific penalties are associated with this tender notice; however, suppliers must ensure their offerings meet the minimum mandatory specifications. This is a standard procurement opportunity under the Procurement Act 2023 with no new regulatory obligations.
What to do next
- Review tender specifications and mandatory appendices if providing relevant ICT solutions
- Submit bid before the tender submission deadline
- Ensure proposed solution meets cloud-based SaaS and COTS requirements per NI Water IT Strategy
Source document (simplified)
Tender
T168 Water Fittings Solution
- Northern Ireland Water Ltd UK4: Tender notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-031219
Procurement identifier (OCID): ocds-h6vhtk-067c75 (view related notices)
Published 4 April 2026, 8:15am
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Contents
Scope Participation Submission Award criteria Other information Procedure Contracting authority
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Reference
T168
Description
This Contract is for the provision of a replacement ICT solution to support NI Water’s statutory Water Fittings Inspection service, delivered in accordance with the Water Supply (Water Fittings) Regulations (Northern Ireland) 2009. The Service includes the following:
• The Water Supply (Water Fittings) Regulations (Northern Ireland) 2009 require NI Water to inspect and enforce standards for plumbing systems to prevent contamination and ensure water quality. These Water Fittings Inspections are carried out by an established NI Water team of Water Fittings Officers who undertake proactive and reactive inspections at customer premises to ensure compliance.
• NI Water has recently refined its business requirements following an Internal Audit review, which recommended the introduction of a risk-based inspection strategy. As a result, new business rules and enhancements have been defined to ensure that high risk premises are inspected at the required frequency.
• In line with the NI Water IT Strategy, which emphasises the use of cloud services and adopts an “adopt, not adapt” principle, this project seeks a replacement Water Fittings solution delivered as a cloud-based SaaS, available commercially off the shelf (COTS).
• The Contractor shall ensure that future supplies meet the minimum mandatory Specification as show on: Appendix 1 & Appendix 2
• The Client reserves the right to amend the Specification or re negotiate the Price during the Contract Period to support innovation or changes in Service requirements.
• The Contract Term will be a maximum of 8 years, comprising an initial 5 year term, with the option to extend by 3 X further one-year periods.
• The Services will be delivered to the Client and the Client’s wholly owned subsidiaries.
Total value (estimated)
- £720,000 excluding VAT
- £864,000 including VAT Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2031
- Possible extension to 31 May 2034
- 8 years Description of possible extension:
3X1 YEARS at the discretion of the CA
Main procurement category
Services
CPV classifications
IT services: consulting, software development, Internet and support
Software programming and consultancy services
Computer-related services
Computer network services
Data services
Computer support and consultancy services
Contract locations
- UKN - Northern Ireland
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
27 April 2026, 12:00pm
Submission type
Requests to participate
Tender submission deadline
30 April 2026, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 May 2026
Award criteria
| Name | Type | Weighting |
| --- | --- | --- |
| QUALITY | Quality | 60% |
| Price | Price | 40% |
Other information
Payment terms
Invoices to be submitted to notifications@niwater.com
Description of risks to contract performance
none
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
Please refer to the CfT for detailed information on the process. A combined PSQ and Tender process is being used.
Contracting authority
Northern Ireland Water Ltd
- Public Procurement Organisation Number: PCZH-7295-JJTZ 40 Old Westland Road
Belfast
BT14 6TE
United Kingdom
Email: sourcing@niwater.com
Website: http://www.niwater.com
Region: UKN06 - Belfast
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Northern Ireland
Named provisions
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