Bolton Council Bed Based Digital Care Records System Tender
Summary
Bolton Metropolitan Borough Council has issued a tender for a Bed Based Digital Care Records System with an estimated value of £80,000. The deadline for tender submissions is April 17, 2026. This procurement is being conducted under the Procurement Act 2023 and is open to UK suppliers, with particular consideration for SMEs and VCSEs.
What changed
Bolton Metropolitan Borough Council has published a tender notice for a Bed Based Digital Care Records System, with an estimated value of £80,000. The system is intended to manage service users, support medication management, and handle archiving for intermediate care bed bases. The procurement is being run as a Competitive Flexible Process under the UK's Procurement Act 2023, with the contract expected to commence on August 1, 2026, for an initial three-year period with an option to extend for two additional years.
Suppliers interested in this opportunity must submit their tenders by April 17, 2026, with an enquiry deadline of April 10, 2026. The award criteria include quality (45%), price (35%), and social value (20%). This tender is reserved for UK suppliers, with specific consideration for Small and Medium-sized Enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs). Regulated entities should review the tender documents on www.the-chest.org.uk and prepare their submissions accordingly.
What to do next
- Review tender documents for Bed Based Digital Care Records System
- Prepare and submit tender by April 17, 2026
- Submit enquiries by April 10, 2026
Source document (simplified)
Tender
Bed Based Digital Care Records System
- Bolton Metropolitan Borough Council UK4: Tender notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-024559
Procurement identifier (OCID): ocds-h6vhtk-066d73
Published 18 March 2026, 12:31pm
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Contents
Scope Participation Submission Award criteria Procedure Documents Contracting authority
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Reference
TC108
Description
The Borough Council of Bolton ("the Authority") is prepared to receive tenders for an Bed Based Digital Care Records System which will be subject to the information, specification and tender package enclosed.
This procurement exercise is being run as a Competitive Flexible Process under the Procurement Act 2023.
The Authority will appoint a single (1) contractor on to the Contract.
The tender is to provide a Digital Care Record System to manage beds across the intermediate care bed bases for Bolton Council. The system must be able to handle a constantly changing list of service users, have archiving ability and must support medication management and administration.
It is intended for the Contract to commence on 1 August 2026 for a period of three (3) years. There is the option to extend for a further two (2) years.
Total value (estimated)
- £80,000 excluding VAT
- £80,000 including VAT Below the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years Description of possible extension:
A break clause after three years allows the Authority to review the provider and opt to extend for a further two (2) years, but only if the provider continues to meet the contractual requirements.
Main procurement category
Goods
CPV classifications
Software package and information systems
Contract locations
- UKD - North West (England)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 April 2026, 4:00pm
Tender submission deadline
17 April 2026, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
| --- | --- | --- |
| Quality | Quality | 45% |
| Price | Price | 35% |
| Social Value | Quality | 20% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=74facec1-b322-f111-813c-005056b64545&p=e0cc5631-4690-e511-80fb-000c29c9ba21
Contracting authority
Bolton Metropolitan Borough Council
- Public Procurement Organisation Number: PBJZ-9785-JTLD Town Hall, Victoria Square
Bolton
BL1 1RU
United Kingdom
Email: corporate.procurement@bolton.gov.uk
Website: http://www.bolton.gov.uk
Region: UKD36 - Greater Manchester North West
Organisation type: Public authority - sub-central government
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