Food Safety Inspection Program Overview and Retail Store Letter Grades
Summary
The New York Department of Agriculture and Markets Division of Food Safety operates approximately 115 food inspectors conducting unannounced sanitary inspections at approximately 28,000 food establishments statewide including grocery stores, processing facilities, warehouses, and retail stores. Retail food stores receive letter grades A, B, or C following inspection, with Grade A indicating no critical deficiencies, Grade B indicating corrected deficiencies, and Grade C indicating uncorrected critical deficiencies requiring immediate corrective action.
What changed
The Department describes its ongoing food safety inspection program covering grocery stores, warehouses, processing facilities, and retail food stores statewide. Inspectors verify licensing, sanitation, storage conditions, and compliance with food safety and labeling laws. Retail stores receive letter grades based on critical deficiency findings, with Grade A (no critical deficiencies), Grade B (deficiencies corrected at inspection), or Grade C (uncorrected critical deficiencies requiring immediate action). The top 5 critical deficiencies identified during inspections involve pest activity, unclean food contact surfaces, inadequate handwashing facilities, inadequate cleaning equipment, and improper temperature storage.\n\nRetail food stores must post the Notice of Inspection in an obvious location near each public entrance, available in English, Italian, Russian, and Haitian. As of May 20, 2023, any establishment serving food must display a food allergy notice in an area easily visible to food preparation and service employees. Establishments should ensure they are aware of the current inspection grading system and allergen notice requirements.
Archived snapshot
Apr 20, 2026GovPing captured this document from the original source. If the source has since changed or been removed, this is the text as it existed at that time.
Food Safety Inspections
Food Safety Inspections
Overview
Once a business is licensed, it can expect the Department to help ensure its proper operation through a variety of activities, including unannounced sanitary inspections.
Approximately 115 food inspectors working statewide in the Division of Food Safety and Inspection conduct inspections in approximately 28,000 food establishments. These establishments include grocery stores, supermarkets, manufacturing/processing plants, beverage plants, food warehouses, wholesale bakeries, food salvage dealers, bodegas, convenience stores, deli stores, corner stores, gas stations, chain stores, etc.
Inspections take place where food is produced, shipped, processed, or sold to check compliance with food safety and labeling laws. The potential hazard of the food or the process determines how many inspections are done annually.
Grocery Store Inspections
Food inspectors routinely inspect grocery stores throughout the state to check sanitary conditions, food preparation procedures, and storage conditions, as well as compliance with licensing, pricing, labeling, and point-of-purchase advertising regulations. Food inspectors collect samples of fresh, in-store packaged and processed food and send them to the Department's Food Laboratory for analysis. Inspectors may also make investigatory visits, many of which are prompted by consumer complaints.
Regardless of the initial purpose of the inspection, if the inspector’s eyes or nose detects anything out of order during the visit, the inspection will broaden. Any infractions of the law will trigger enforcement action. Food inspectors are quick to spot insanitary meat grinders, meat or milk cases which are too warm, unsafe soup or salad handling procedures, and soggy "frozen" vegetables. When warranted, inspectors can place entire food shipments under seizure until diagnostic testing is complete and the inspector either clears the food for sale, puts some condition on its sale, or orders it held for destruction following a hearing.
Have you ever wondered what a food safety inspection with the Department is like? Watch one of our food inspectors on a routine visit to a Stewart's Shop in the video below.
Warehouse Inspections
Licensing, sanitation, and storage conditions are the main focus of inspections at the 2,400 warehouses located throughout New York State. Food inspectors make sure licenses are in force and conduct visual inspections of the physical plant to establish that it is in good condition, clean, dry, and free of animal or insect infestation. They check refrigeration equipment, take air temperature readings, look for evidence of spoilage, and collect food samples for physical, chemical, and microbiological analyses. When violations occur, enforcement action is taken, including food seizures
Food Processing Facility Inspections
There are approximately 2,800 food processing facilities in New York State. Once again, inspectors verify licensing and check for proper sanitary conditions. Since fresh food is undergoing change at these processing facilities, the process and equipment used are under close scrutiny. Violations can result in immediate plant closure through summary license suspensions or injunction actions brought in New York State courts.
Retail Store Letter Grades
Following the Department's sanitary inspection of a retail food store, the inspector will issue the store a Notice of Inspection. The Notice of Inspection will give the store an "A", "B", or "C" letter grade, which corresponds to the results of their most recent sanitary inspection.
- A: No critical deficiencies were found. (The food safety program in place is working.)
- B: Although critical deficiencies were found, they were corrected at time of inspection. (There is room for continuous improvement.)
- C: Critical deficiencies were found but were not or could not be corrected. (There is a need for immediate corrective action.) Critical deficiencies are leading contributing factors which cause food borne illness. The top 5 critical deficiencies found during inspections are:
- Deficiency 4-F. Insect, rodent, bird or vermin activity likely to result in product contamination
- Deficiency 4-A. Food contact equipment, utensils or conveyances for potentially hazardous foods: contact surfaces unclean or not properly sanitized and likely to contribute to contamination
- Deficiency 3-D. Employee handwashing facilities inadequate for establishments handling exposed foods
- Deficiency 4-H. Equipment cleaning or sanitizing facilities inadequate for establishments handling potentially hazardous foods
- Deficiency 6-B. Potentially hazardous foods are not stored at safe temperatures
Posting the Notice of Inspection
The Department requires that the Notice of Inspection be posted in an obvious location near each public entrance to the retail store. Consumers can also request copies of the inspection notice from the retailer.
Food Allergy Notices
As of May 20, 2023, any establishment serving food must display an allergy notice (link) in an area that is easily visible and readily accessible to employees involved in food preparation and service. View the notice here:
Guidance Documents
This document outlines the critical deficiencies and general deficiencies that can be found during a sanitary inspection.
Traduzione italiana (Italian) A retail store's Notice of Inspection must be posted in an obvious location near each public entrance to the retail store.
Traduzione italiana (Italian) This document outlines the critical deficiencies and general deficiencies that can be found during a sanitary inspection.
Перевод на русский язык (Russian) A retail store's Notice of Inspection must be posted in an obvious location near each public entrance to the retail store.
Перевод на русский язык (Russian) This document outlines the critical deficiencies and general deficiencies that can be found during a sanitary inspection.
A retail store's Notice of Inspection must be posted in an obvious location near each public entrance to the retail store.
This document outlines the critical deficiencies and general deficiencies that can be found during a sanitary inspection.
Traducción al español (Spanish) A retail store's Notice of Inspection must be posted in an obvious location near each public entrance to the retail store.
Traducción al español (Spanish) This document outlines the critical deficiencies and general deficiencies that can be found during a sanitary inspection.
中文翻譯 (Chinese) A retail store's Notice of Inspection must be posted in an obvious location near each public entrance to the retail store.
中文翻譯 (Chinese) This document outlines the critical deficiencies and general deficiencies that can be found during a sanitary inspection.
Current Ratings
Open Data: Current Ratings for Retail Food Store Inspections
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