Liverpool Leisure Management System Contract £1.08M
Summary
Liverpool City Council published a tender notice under the Procurement Act 2023 seeking a supplier for a Leisure Management System contract valued at £1.08M including VAT. The contract runs from November 2026 to June 2032, with options to extend by up to four additional years. Suppliers must submit bids electronically via the Procontract portal by 4:00pm on 5 May 2026.
What changed
Liverpool City Council issued a contract notice under the Procurement Act 2023 for a Leisure Management System. The estimated contract value is £900,000 excluding VAT (£1,080,000 including VAT), exceeding the relevant procurement threshold. The contract period is approximately five years following implementation, with possible extensions up to four additional years through June 2036.
Affected parties include software and technology suppliers, leisure management service providers, and SMEs or VCSEs interested in public sector contracts. Bidders must register on the Procontract (Due North) platform to access documents and submit proposals. The contracting authority particularly encourages participation from small and medium-sized enterprises and voluntary, community, and social enterprises.
What to do next
- Register on Procontract portal to access tender documents
- Submit bid by 5 May 2026, 4:00pm deadline
- Submit enquiries by 27 April 2026
Archived snapshot
Apr 10, 2026GovPing captured this document from the original source. If the source has since changed or been removed, this is the text as it existed at that time.
Tender
Leisure Management System_26
- Liverpool City Council UK4: Tender notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-032960
Procurement identifier (OCID): ocds-h6vhtk-068053
Published 10 April 2026, 4:21pm
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Contents
Scope Participation Submission Award criteria Other information Procedure Contracting authority
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Reference
DN808645
Description
Contract Name: Leisure Management System_26
Contract Number: DN808645
Liverpool City Council requires a supplier to provide a Leisure Management System to the Council.
The proposed contract will be for five years, following an implementation phase, with options to extend by a further four years commencing in November 2026, or earlier if possible.
Further information can be obtained from: https://procontract.due-north.com from 16:00 on 10 April 2026.
The response submission deadline is 16:00 on 5 May 2026.
Please download the full document suite from Procontract.
Your company will need to register on Procontract (Due North) to be able to receive the opportunity. The documents will only be available on Procontract.
Once you have registered you will need to go to the "my opportunities" section on the home page of Procontract and follow the instructions as a supplier to enable you to return your submission.
To register your organisation on Procontract click on the following link https://procontract.due-north.com/register, go to suppliers' area and click on "register free".
Total value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT Above the relevant threshold
Contract dates (estimated)
- 2 November 2026 to 30 June 2032
- Possible extension to 30 June 2036
- 9 years, 7 months, 29 days Description of possible extension:
Options to extend by up to four years at the sole discretion of the Council.
Main procurement category
Goods
CPV classifications
Software package and information systems
Contract locations
- UKD72 - Liverpool
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
27 April 2026, 11:59pm
Tender submission deadline
5 May 2026, 4:00pm
Submission address and any special instructions
https://procontract.due-north.com/Login
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 October 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 40% |
| Price | Price | 30% |
| Presentation | Quality | 20% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
PME was advertised via ProContract and received eight responses.
Contracting authority
Liverpool City Council
- Public Procurement Organisation Number: PRVY-7813-WLPG Cunard Building
Liverpool
L3 1DS
United Kingdom
Email: commercialprocurement@liverpool.gov.uk
Region: UKD72 - Liverpool
Organisation type: Public authority - sub-central government
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