Remote Notarization and Electronic Witnessing Patent Grant

ChangeBridge: Patent Grants - Business Methods (G06Q)

Published March 31st, 2026

Detected March 31st, 2026

Summary

The USPTO granted USAA Patent No. 12591897B1 covering systems and methods for remote electronic notarization of legal instruments. The patent describes capturing video feeds from multiple angles and combining them into a secured multimedia archive to memorialize notarization events without requiring in-person presence. USAA now holds exclusive rights to this remote notarization technology.

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What changed

USPTO granted USAA Patent 12591897B1 on March 31, 2026, covering systems and methods for remotely witnessing and electronically notarizing legal instruments. The patent describes a system where a notarization provider captures video feeds of the notary, signing party, and witnesses from different angles, combines them into a single secured archive multimedia file, and stores this record as proof of the notarization event. The system enables electronic notarization as an alternative to conventional in-person notarization, with cameras forwarding feeds to allow all parties to observe the signing.

This is a patent grant notice with no compliance obligations for external parties. Companies developing or using remote notarization technology should be aware that USAA now holds intellectual property rights in this space and may seek to enforce these patents. Legal and IP teams should review their remote notarization implementations to assess potential patent infringement exposure.

Source document (simplified)

← USPTO Patent Grants

Systems and methods for remotely witnessing and electronically notarizing a legal instrument

Grant US12591897B1 Kind: B1 Mar 31, 2026

Assignee

United Services Automobile Association (USAA)

Inventors

Michael Joseph Gaeta

Abstract

Described herein are systems and methods of facilitating remote notarization of electronic instruments and storing records memorializing these notarization events. A notarization system provider may capture video feeds from different angles, and combine the feeds into a single archive multimedia file, which may be stored as a secured record of a notarization. The notarization system may be utilized as an alternative to a conventional notarization settings involving a notary, in-person. The notarization system provider may supply a signing party with an electronic instrument, which could be any instrument requiring notarization to be effective. Parties signing the document may go to a system provider's location or representatives could bring the requisite devices to the signing parties. Cameras generate video feeds of the notary, the notary, and any witnesses, and then forward the feeds to other devices in the system, allowing each party to observe the signing party sign the instrument.