Tree Maintenance Services Procurement £9.492M 3 Lots

Tender

LB Hillingdon- Provision of a tree maintenance service

• London Borough of Hillingdon UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-035406

Procurement identifier (OCID): ocds-h6vhtk-0665d1 (view related notices)

Published 17 April 2026, 6:16pm

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Contents

Scope Lots (3)
- Lot 1. North Highways and Boroughwide out of hours call outs
- Lot 2. South Highways
- Lot 3. Housing and Corporate sites
Participation Submission Award criteria Other information Procedure Contracting authority

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Scope

Description

The provision of Tree Maintenance services covers Council owned trees within the boundaries of the London Borough of Hillingdon including;

• Parks and Open Spaces,

• Woodlands,

• Housing estates,

• Tenant's gardens

• Trees on Highways and,

• Social Services establishments.

The provision of tree maintenance, will include, but is not necessarily restricted to;

• Pruning,

• Felling,

• Stump removal,

• 24 hour per day, 365/7 days per year emergency call out duties,

This procurement is being split into the below Lots;

Lot 1: North Highways and Boroughwide out of hours call outs

Lot 2: South Highways

Lot 3: Housing and Corporate sites

The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).

Total value (estimated)

• £9,492,000 including VAT Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2029
• Possible extension to 31 August 2031
• 5 years Description of possible extension:

The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).

Options

The right to additional purchases while the contract is valid.

The Contract will be for an initial term of three (3) years with an extendable option for a period of up to two (2) years, giving a total of five (5) years (the Term).

Main procurement category

Services

CPV classifications

Tree-clearing services

Tree-cutting services

Tree-maintenance services

Contract locations

• UKI74 - Harrow and Hillingdon

Lot 1. North Highways and Boroughwide out of hours call outs

Description

7385 trees are plotted within our tree database. Work is many sent through on an adhoc basis with a focus on priority level. We are working towards an inspection cycle based on the Road Hierarchy and hope that within this contract period work will become more proactive. The contractor is expected to provide out of hour (OOH) call out provision for the whole borough irrespective of the establishment type, this means work could be within a housing site or a parks tree has fallen onto the highway. OOH call outs are expected to have a response time of 90 minutes.

The contractor is also expected to be able to respond to emergency call outs geographically located within the North of the borough within working hours with a response time of 45 minutes.

Lot value (estimated)

• £5,155,800 including VAT

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 2. South Highways

Description

8118 trees are plotted within our tree database. Work is many sent through on an adhoc basis with a focus on priority level. We are working towards an inspection cycle based on the Road Hierarchy and hope that within this contract period work will become more proactive. The contractor is expected to be able to respond to emergency call outs geographically located within the South of the borough within working hours with a response time of 45 minutes. In the event of a storm, the contractor maybe called upon to assist with out of hours call outs.

Lot value (estimated)

• £3,596,400 including VAT

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 3. Housing and Corporate sites

Description

5300 trees are plotted within our tree database; there is an unknown number of tenant garden trees and corporate sites trees. Trees within housing communal areas are inspected on a three-year inspection cycle and work batches sent out. Work to trees within tenant's gardens and corporate sites is sent out on an adhoc basis. The contractor is expected to be able to attend urgent jobs the next working day.

In the event of a storm, the contractor maybe called upon to assist with out of hours call outs however, contractors awarded Lot 1 will be called upon first.

Lot value (estimated)

• £739,800 including VAT

Same for all lots

CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. North Highways and Boroughwide out of hours call outs

Lot 2. South Highways

Lot 3. Housing and Corporate sites

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

8 May 2026, 5:00pm

Tender submission deadline

13 May 2026, 5:00pm

Submission address and any special instructions

Bid submissions are via our tender portal,

https://supplierlive.proactisp2p.com/Account/Login

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

23 July 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 August 2029

Award criteria

Name	Type	Weighting
Price	Price	50%
Quality	Quality	40%
Social Value	Quality	10%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

London Borough of Hillingdon

• Public Procurement Organisation Number: PHZZ-4724-NYPH Civic Centre

Uxbridge

UB8 1UW

United Kingdom

Email: procurement@hillingdon.gov.uk

Region: UKI74 - Harrow and Hillingdon

Organisation type: Public authority - sub-central government