Changeflow GovPing Trade & Sanctions Southwark HAF Programme Tender - £5.4 million

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Southwark HAF Programme Tender - £5.4 million

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Published March 19th, 2026

Detected March 19th, 2026

Summary

The London Borough of Southwark has issued a tender notice for its Holiday Activity and Food (HAF) Programme for 2026-2028, with an estimated total value of £5.4 million. The notice outlines the scope of services required, eligibility criteria for participants, and submission deadlines for interested providers.

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What changed

The London Borough of Southwark is seeking providers for its Holiday Activity and Food (HAF) Programme, also known as the Southwark Food and Fun Programme. This tender, valued at an estimated £5.4 million (including VAT), covers the delivery of services during Easter, summer, and winter school holidays to children aged 4-16 who are eligible for benefits-related Free School Meals. Providers must adhere to the Department of Education's standards and the Council's local specifications. The contract is expected to run from June 1, 2026, to March 9, 2029, with a potential 12-month break clause.

Interested parties must submit their tenders by March 30, 2026, at 10:30 am, with all documentation emailed to foodandfunproposals@southwark.gov.uk. The enquiry deadline is March 19, 2026, at 5:50 pm. Small and medium-sized enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs) are particularly encouraged to participate. Compliance with the Department of Education's standards and the Council's local specification is mandatory for successful bids.

What to do next

Review tender documents for the Southwark HAF Programme.
Prepare and submit tender proposal by the deadline of March 30, 2026.
Ensure all required documentation, including pricing schedules and sample menus, is emailed to foodandfunproposals@southwark.gov.uk.

Source document (simplified)

Tender

Southwark Holiday Activity and Food (HAF) Programme 2026-28

London Borough of Southwark UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-025490

Procurement identifier (OCID): ocds-h6vhtk-066fab

Published 19 March 2026, 5:46pm

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Reference

DN805638

Description

Southwark Council is seeking to appoint providers to deliver the Holiday Activity and Food programme across Southwark, locally known as Southwark Food and Fun Programme. This programme is delivered in Easter, summer and winter school holidays to children age 4- 16 years who are eligible for benefits related Free School Meals.

A 12 month break-clause is likely to be included in the contract, to be activated prior to the end of each 12 month period (if applicable).

Providers will be expected to deliver the programme in line with the Department of Education's standards for holiday provision and the Council's local specification. https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2026-to-2027#annex_a

Total value (estimated)

£4,500,000 excluding VAT
£5,400,000 including VAT Below the relevant threshold

Contract dates (estimated)

1 June 2026 to 9 March 2029
2 years, 9 months, 9 days

Main procurement category

Services

CPV classifications

Health and social work services

Recreational, cultural and sporting services

Other community, social and personal services

Contract locations

UKI44 - Lewisham and Southwark

Participation

Conditions of participation

None.

Particular suitability

Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)

Submission

Enquiry deadline

19 March 2026, 5:50pm

Tender submission deadline

30 March 2026, 10:30am

Submission address and any special instructions

All document submissions (including Form of Tender, Pricing schedule spreadsheet and sample menu) are to be emailed to foodandfunproposals@southwark.gov.uk.

Please also ensure the separate Microsoft Form is also completed.

Tenders may be submitted electronically

Award criteria

| Name | Description | Type |
| --- | --- | --- |
| Price | 60% | Price |
| Quality | 40% | Quality |

Weighting description

Proposals will be evaluated using a weighted model of 40% Quality, and 60% Price.

Procedure

Procedure type

Below threshold - open competition

Special regime

Light touch

Documents

Associated tender documents

https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing

All tender documents can all be found via this GoogleDrive link (https://drive.google.com/drive/folders/1ODDf71tpDxcJ9tIPO_ESETlgzHx6jKA2?usp=sharing).

https://forms.office.com/e/bWjbXGb2tb

Please ensure this Microsoft Form is completed, alongside returning the Form of Tender, Pricing schedule spreadsheet and sample menu via email (foodandfunproposals@southwark.gov.uk).