HR & Payroll Software Services for Capital City College
Summary
Capital City College has issued a preliminary market engagement notice for HR & Payroll Software Services. The college is seeking expressions of interest to develop a full HR & Payroll system and procurement strategy, with an estimated contract value of £1.65 million. This notice is part of the procurement process under the Procurement Act 2023.
What changed
Capital City College has published a preliminary market engagement notice (Notice identifier: 2026/S 000-028144) to solicit Expressions of Interest for the provision of HR & Payroll Software Services. The college is looking to develop a comprehensive HR & Payroll system and procurement strategy, with an estimated contract value of £1,650,000 (including VAT) for a 10-year period from May 2027 to April 2037. This engagement is intended to inform the development of a full HR & Payroll system suitable for approximately 2100 users.
Organisations interested in providing these services are invited to respond via the In-Tend Education portal by the engagement deadline of April 20, 2026. This preliminary market engagement is a step in the procurement process under the UK's Procurement Act 2023, aiming to gather information to shape the future procurement strategy and ensure a suitable system is procured for the college's needs. No specific compliance actions are required at this stage beyond submitting an expression of interest if the organisation wishes to participate in further discussions.
What to do next
- Submit Expression of Interest via the In-Tend portal by April 20, 2026, if interested in providing HR & Payroll Software Services.
Source document (simplified)
Planning
Provision of HR & Payroll Software Services
- Capital City College UK2: Preliminary market engagement notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-028144
Procurement identifier (OCID): ocds-h6vhtk-06704f (view related notices)
Published 26 March 2026, 4:28pm
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Contents
Scope Engagement Participation Submission Contracting authority Other organisation Contact organisation
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Reference
HRPA_2026
Description
Market engagement to secure Expressions of Interest to develop a full HR & Payroll software system and procurement strategy. The proposed HR & Payroll system will require a range of functionality as outlined in the brief, organisations capable of providing a suitable system for a busy FE college with approx. 2100 users. are invited to respond to allow for further conversations to be held in accordance with the timetable. All documents are available for free of charge download from the College's appointed e-tendering system In-Tend Education portal at https://www.in-tendhost.co.uk/educationportal/aspx/Home
Total value (estimated)
- £1,375,000 excluding VAT
- £1,650,000 including VAT
Contract dates (estimated)
- 1 May 2027 to 30 April 2032
- Possible extension to 30 April 2037
- 10 years
Main procurement category
Goods
CPV classifications
Software package and information systems
Transaction-processing software package
Software package suites
Financial systems software package
Time accounting or human resources software package
Business intelligence software package
Database software package
Financial systems software development services
Time accounting or human resources software development services
IT software development services
Software support services
Software development services
Software implementation services
Software consultancy services
Software supply services
Payroll management services
Contract locations
- UKI - London
Engagement
Engagement deadline
20 April 2026
Engagement process description
Please respond to the Guidance requirements via the Intend portal for ongoing consideration. All documents are available for free of charge download from the College's appointed e-tendering system In-Tend Education portal at https://www.in-tendhost.co.uk/educationportal/aspx/Home
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 June 2026
Contracting authority
Capital City College
- Public Procurement Organisation Number: PBXT-5983-JZRH Victoria Centre, 76 Vincent Square
London
SW1P 2PD
United Kingdom
Contact name: Rems Sauka
Email: procurement@capitalccg.ac.uk
Website: https://www.capitalccg.ac.uk /
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
AGM Procurement Limited
Summary of their role in this procurement: Oversight
- Companies House: 07431856 6a Little Aston Lane
Sutton Coldfield
B74 3UF
United Kingdom
Contact name: Anna Manns
Email: anna@agmprocurement.com
Website: https://www.agmprocurement.com
Region: UKG24 - Staffordshire CC
Contact organisation
Contact AGM Procurement Limited for any enquiries.
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