Property Insurance Services Tender £400k Deadline 29 May 2026
Summary
Harper Adams University published a tender notice on behalf of a seven-university buying group for property insurance services with an estimated contract value of £400,000 including VAT. The procurement, coordinated by AON UK Limited as appointed insurance broker, will run from 1 August 2026 to 31 July 2028 with a possible extension to 31 July 2030. Submissions must be received by 29 May 2026 at 11:59pm; the evaluation criteria weight price at 50%, quality at 45%, and social value at 5%. Bidders must be regulated by the Financial Conduct Authority.
“The collaboration, co-ordinated by AON, will allow economies of scale to be obtained by running the procurement process on behalf of the group, though each institution will contract separately with the winning bidder(s).”
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What changed
Harper Adams University published a tender notice under the Procurement Act 2023 for property insurance services on behalf of a seven-university buying group. The estimated contract value is £400,000 including VAT, with a submission deadline of 29 May 2026 at 11:59pm and an estimated contract start date of 1 August 2026.
Prospective insurers and brokers should note that all bidders must be regulated by the Financial Conduct Authority. The award criteria prioritise price (50%) over quality (45%) and social value (5%). Individual universities will contract separately with winning bidder(s) rather than collectively.
Archived snapshot
Apr 22, 2026GovPing captured this document from the original source. If the source has since changed or been removed, this is the text as it existed at that time.
Tender
Property Insurance Services
- HARPER ADAMS UNIVERSITY UK4: Tender notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-036834
Procurement identifier (OCID): ocds-h6vhtk-0688ea
Published 22 April 2026, 3:59pm
Last edited 22 April 2026, 5:25pm
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- 22 April 2026, 5:25pm (this version)
- 22 April 2026, 3:59pm
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Contents
Scope Participation Submission Award criteria Other information Procedure Documents Contracting authority Other organisation Contact organisation
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Changes to notice
This notice has been edited. The previous version is still available.
Scope
Reference
FIN0425
Description
This notice records that Harper Adams University is tendering alongside a group of other UK universities as part of a property insurance procurement buying group. The collaboration, co-ordinated by AON, will allow economies of scale to be obtained by running the procurement process on behalf of the group, though each institution will contract separately with the winning bidder(s).
Each university is acting independently, will not share commercially sensitive information, and will publish its own notices under the Procurement Act 2023.
The universities involved in the procurement are:
Lincoln Bishop University (www.lincolnbishop.ac.uk)
Edge Hill University (www.edgehill.ac.uk
Harper Adams University (www.harper-adams.ac.uk)
Liverpool Hope University (www.hope.ac.uk)
Birmingham Newman University (www.newman.ac.uk)
Ravensbourne University London (www.rave.ac.uk)
York St John University (www.yorksj.ac.uk)
Total value (estimated)
- £400,000 including VAT Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2028
- Possible extension to 31 July 2030
- 4 years Description of possible extension:
Extensions will be exercised at the discretion of the University, subject to supplier performance.
Main procurement category
Services
CPV classifications
Financial and insurance services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Legal and financial capacity conditions of participation
Providers must be regulated by the FCA (Financial Conduct Authority).
Submission
Enquiry deadline
20 May 2026, 11:59pm
Tender submission deadline
29 May 2026, 11:59pm
Submission address and any special instructions
Submission via email to ubg2026@aon.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 July 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Quality | Quality | 45% |
| Social Value | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A PME notice has been placed on behalf of the buying group by York St John: Notice identifier: 2026/S 000-035473
Procurement identifier (OCID): ocds-h6vhtk-0685ec (view related notices)
Published 20 April 2026, 10:09am
All engagement was conducted in accordance with Section 16 of the Procurement Act 2023 and did not distort competition or confer any advantage on participating suppliers.
This engagement was exploratory and did not involve any commitment to a particular procurement route, structure, or supplier.
Group briefing sessions with brokers and insurers
Individual supplier meetings via video conference during April 2026 conducted by Aon
Requests for high level feedback on specification structure and data requirements
Consideration of market appetite for aggregated or aligned procurements
Documents
Associated tender documents
UBG Introduction Tender.docx
Tender documentation and submissions via email to: ubg2026@aon.com
Contracting authority
HARPER ADAMS UNIVERSITY
- Companies House: 08049710
- Public Procurement Organisation Number: PZWM-7298-MZHW Harper Adams University
Newport
TF10 8NB
United Kingdom
Email: HAUprocurement@harper-adams.ac.uk
Website: http://www.harper-adams.ac.uk
Region: UKG21 - Telford and Wrekin
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
AON UK LIMITED
Summary of their role in this procurement: As appointed insurance broker, will collate and review tender bids on behalf of the buying group
- Companies House: 00210725
- Public Procurement Organisation Number: PBNB-5378-HLVR The Leadenhall Building, 122 Leadenhall Street
London
EC3V 4AN
United Kingdom
Email: ubg2026@aon.co.uk
Website: http://www.aon.com /
Region: UKI31 - Camden and City of London
Contact organisation
Contact for any enquiries.
Named provisions
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