Finance system replacement contract awarded
Summary
The Royal Welsh College of Music and Drama has awarded a contract for a replacement finance system via the G-Cloud 14 framework. The contract value, excluding VAT, is £178,132.65. This award was made directly in accordance with the framework rules.
What changed
The Royal Welsh College of Music and Drama has awarded a contract for a replacement finance system, identified as a direct award under the Crown Commercial Service G-Cloud 14 framework (RM1557.14). The total value of the contract, excluding VAT, is £178,132.65. The award was made based on a combination of quality criteria (including functionality, methodology, project management, support, sustainability, and social value) and price, with price carrying a 40% weighting and project management/implementation cost carrying 35%.
This notice serves as an award confirmation for a public sector procurement. While it does not impose new regulatory obligations on other entities, it signifies the completion of a procurement process for a specific IT system. Compliance officers in educational institutions or public bodies involved in similar procurements may note the use of the G-Cloud framework and the direct award mechanism. The contract is for services, specifically software programming and consultancy, with a primary CPV code of 72200000.
Source document (simplified)
Contract
Provision of Replacement Finance System via G‑Cloud 14
- Royal Welsh College of Music and Drama F03: Contract award notice
Notice identifier: 2026/S 000-025951
Procurement identifier (OCID): ocds-h6vhtk-0670bf
Published 20 March 2026, 4:23pm
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Contents
one. Contracting authority Press escape key to exit two. Object four. Procedure five. Award of contract six. Complementary information
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- Copy link Print this notice Report concerns about this procurement ## Section one: Contracting authority
one.1) Name and addresses
Royal Welsh College of Music and Drama
Castle Grounds, Cathay's Park
Cardiff
CF10 3ER
Telephone
+44 2920342854
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1108
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Replacement Finance System via G‑Cloud 14
two.1.2) Main CPV code
Software programming and consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Call‑off contract awarded via the Crown Commercial Service G‑Cloud 14 framework (RM1557.14) using the Digital Marketplace. This was a direct award in accordance with the framework rules.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £178,132.65
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
two.2.4) Description of the procurement
The contract was awarded as a direct award via the Crown Commercial Service G‑Cloud 14 framework (RM1557.14) following evaluation of available services on the Digital Marketplace. The selected supplier’s offering was identified as the most suitable to meet the College’s requirements.
two.2.5) Award criteria
Quality criterion - Name: Functionality / Weighting: 10
Quality criterion - Name: Methodology / Weighting: 5
Quality criterion - Name: Project Management & Implementation cost / Weighting: 35
Quality criterion - Name: Ongoing support and maintenance / Weighting: 5
Quality criterion - Name: Sustainability / Weighting: 2
Quality criterion - Name: Social Value / Weighting: 3
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations Explanation:
The contract was awarded as a direct award via the Crown Commercial Service G‑Cloud 14 framework (RM1557.14) following evaluation of available services on the Digital Marketplace. The selected supplier’s offering was identified as the most suitable to meet the College’s requirements.
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 March 2026
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Xledger UK
4 Tower Wharf, Cheese Lane
Bristol
BS2 0JJ
Telephone
+44 7586785628
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £178,132.65
Total value of the contract/lot: £178,132.65
Section six. Complementary information
six.3) Additional information
(WA Ref:163193)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
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