St Ives Town Council Seeks Cleaning Services for Nine Public Conveniences
Summary
St Ives Town Council in Cornwall is seeking suitably qualified cleaning contractors to deliver services across nine public convenience sites within the parish, with most sites operating year-round and handling up to 200,000 annual visits during peak season. The estimated contract value is between £800,000 and £900,000 excluding VAT over a two-year base term (7 September 2026 – 6 September 2028), with possible annual extensions up to 6 September 2031 based on supplier performance. Tenders must be submitted by 12:00pm on 1 May 2026 via email to tenders@stives-tc.gov.uk, with award criteria weighting 60% on quality (including social value) and 40% on price.
“The approximate overall budget range for the tender is estimated to be between £800k and £900k (exc. VAT) for the whole term (including extensions) - although it will be for suppliers to assess based on the information provide.”
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What changed
St Ives Town Council has issued an open tender under the Procurement Act 2023 for cleaning services across nine public convenience facilities in the parish. The estimated contract value ranges from £800,000 to £900,000 excluding VAT, covering a base term of two years from 7 September 2026 with possible annual extensions to September 2031. Award is based on a 60/40 weighting between quality (including social value) and price, with the tender deadline set for 1 May 2026.
Cleaning contractors, particularly small and medium-sized enterprises (SMEs), should note that submissions must be made via email and the tender documents include TUPE-related employment liability information provided by the incumbent contractor. Bidders are responsible for their own due diligence regarding TUPE applicability and any associated costs. A revised pricing schedule (Schedule 2) was added on 23 April 2026 and must be used in place of any previous version.
Archived snapshot
Apr 25, 2026GovPing captured this document from the original source. If the source has since changed or been removed, this is the text as it existed at that time.
Tender
Invitation to Tender (ITT-0001-2026): Cleaning Contract - Public Conveniences on behalf of St Ives Town Council, Cornwall.
- St Ives Town Council UK4: Tender notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-037798
Procurement identifier (OCID): ocds-h6vhtk-067866
Published 30 March 2026, 6:26pm
Last edited 25 April 2026, 3:23pm
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Contents
Scope Participation Submission Award criteria Other information Procedure Documents Contracting authority
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This notice has been edited. The previous version is still available.
tenders@stives-tc.gov.uk added to submission section.
Reference
ITT-0001-2026
Description
St Ives is a busy seaside town in the far South West of England.
The Council is seeking suitably qualified and skilled cleaning contractors to deliver a cleaning service across nine sites and facilities within the parish.
The majority of the sites are open all year round, but with some seasonal variation.
During the high season, sites must be open and clean daily as up to 200,000 visits take place annually across the sites.
The approximate overall budget range for the tender is estimated to be between £800k and £900k (exc. VAT) for the whole term (including extensions) - although it will be for suppliers to assess based on the information provide.
Full details can be found in the accompanying tender pack with this notice.
Total value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT Above the relevant threshold
Contract dates (estimated)
- 7 September 2026 to 6 September 2028
- Possible extension to 6 September 2031
- 5 years
Description of possible extension:
Based on supplier performance and ongoing / continuing need.
Options
The right to additional purchases while the contract is valid.
Annual extensions based on supplier performance and ongoing / continuing need along with variations in line with additional sites or reduction of sites as future needs dictate for services in scope of the contract.
Main procurement category
Services
CPV classifications
Accommodation, building and window cleaning services
Contract locations
- UKK30 - Cornwall and Isles of Scilly
Particular suitability
Small and medium-sized enterprises (SME)
Enquiry deadline
19 April 2026, 11:59pm
Tender submission deadline
1 May 2026, 12:00pm
Submission address and any special instructions
Please email to: tenders@stives-tc.gov.uk
Please refer to ITT Part A for full details on how to submit the tender
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
13 May 2026
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality (including Social Value) | See ITT Part A document for full details | Quality | 60% |
| Price | See ITT Part A document for full details | Price | 40% |
Conflicts assessment prepared/revised
Yes
Procedure type
Open procedure
Associated tender documents
Toilet Cleaning Contract-Tender Response document (Part B)Draft27.03.26_Issued.docx
Toilet Cleaning Contract-Tender Response document (Part B)Draft27.03.26_Issued
Schedule 1 - Premise details vFinal27.03.26Issued.xlsx
Schedule 1 - Premise details vFinal27.03.26Issued
Toilet Cleaning Contract-Tender instructions (Part A) 27.03.26_Issued.pdf
Toilet Cleaning Contract-Tender instructions (Part A) 27.03.26_Issued
Schedule 3 - SpecificationFinal27.03.26_Issued.pdf
Schedule 3 - SpecificationFinal27.03.26_Issued
Contract Version St Ives) vDraftIssued30.03.26(31706839.1).docx
Contract Version St Ives) vDraftIssued30.03.26(31706839.1)
Draft contract.
Schedule 2 - Pricing vFinal23.04.26Issued.xlsx
NEW: Schedule 2 - Pricing vFinal23.04.26Issued - (Added 23.04.2026)
Please ensure this version is used as part of any tender submission, previous version is obsolete.
Anonymised Emp Liability (TUPE).pdf
Anonymised Emp Liability (TUPE) - Added 24.04.2026
The Council has provided the enclosed TUPE related information in good faith and for indicative purposes only. The data has been supplied to the Council by the incumbent contractor and has not been independently verified. The Council makes no representation, warranty, or guarantee as to the accuracy, completeness, or currency of the information, nor does it confirm whether any individual is, or is not, in scope for transfer under ("TUPE"). Bidders are responsible for conducting their own due diligence and forming their own views on the applicability of TUPE and any associated costs or liabilities. The Council shall not be liable for any loss, cost, or consequence arising from reliance on the information provided.Any information provided within the tender must include a strong disclaimer indicating that the data is offered in good faith without assurances regarding its accuracy.
Clarification-Log_v0.4.pdf
NEW: Clarification Log version 0.4 (Added 24.04.2026)
Clarifications will be published against the Tender Notice on Find a Tender.
If interested in tendering for this project please ensure you add a "watch this notice" for alerts as from time to time additional information or clarifications may be published related to this tender.
It will be the responsibility of Bidders to ensure they are aware of all published clarifications and ensure that their bid has taken these into account.
St Ives Town Council
- Public Procurement Organisation Number: PZCC-2574-ZMQG St Ives Town Council, The Guildhall, Street an Pol
ST. IVES CORNWALL
TR26 2DS
United Kingdom
Contact name: Louise Dwelly
Email: enquiries@stives-tc.gov.uk
Website: https://stivestowncouncil-cornwall.gov.uk /
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government
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