Chelmsford City Council Awards £1.19M Rural Grass Cutting Contract
Summary
Chelmsford City Council has awarded a contract for Rural Grass Cutting and Verge Maintenance to B F Ground Maintenance Limited for £1,190,000 including VAT. The contract runs from 7 May 2026 to 6 May 2029, with the option of two further two-year extension periods potentially extending the contract to May 2033. Five tenders were received and assessed, all submitted by small and medium-sized enterprises. The standstill period ends on 6 May 2026, after which the contract may be signed.
“The Contract will be awarded for 3 years with an option of a further 2, 2 year extension periods.”
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What changed
Chelmsford City Council has formally awarded its Rural Grass Cutting and Verge Maintenance contract following an open procurement procedure under the Procurement Act 2023. The contract, valued at £1,190,000 including VAT, has been awarded to B F Ground Maintenance Limited for an initial three-year term with the option of two additional two-year extension periods.
Bidders and suppliers in the grounds maintenance sector should note that all five tenders assessed at the final stage were submitted by small and medium-sized enterprises, indicating government commitment to SME participation in local authority procurement. The contract covers the Heart of Essex region and includes litter clearance, grass cutting, and traffic management services as required.
Archived snapshot
Apr 24, 2026GovPing captured this document from the original source. If the source has since changed or been removed, this is the text as it existed at that time.
Award
Rural Grass Cutting and Verge Maintenance
- Chelmsford City Council UK6: Contract award notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-037790
Procurement identifier (OCID): ocds-h6vhtk-0664aa (view related notices)
Published 24 April 2026, 5:21pm
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Contents
Scope Contract 1. Rural Grass Cutting and Verge Maintenance Information about tenders Procedure Supplier Contracting authority
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Reference
CCC/2026/GRASS-CUTTING
Description
Chelmsford City Council manages Rural Grass Verge Cutting Services in the Council area, and is seeking to appoint an experienced and qualified Contractor to undertake two planned cuts annually (with occasional services as required). The service includes litter clearance, grass cutting and traffic management (as required).
The first cut will be a single width cut followed by a 2nd full width cut on with the option of a third cut following an instruction by the supervising Officer. The contractor is required to submit an additional price per square metre for any smaller areas requiring additional cutting during the year. The Contract will be awarded for 3 years with an option of a further 2, 2 year extension periods.
Contract 1. Rural Grass Cutting and Verge Maintenance
Supplier
Contract value
- £1,190,000 including VAT Above the relevant threshold
Award decision date
24 April 2025
Date assessment summaries were sent to tenderers
24 April 2025
Standstill period
- End: 6 May 2026
- 8 working days
Earliest date the contract will be signed
7 May 2026
Contract dates (estimated)
- 7 May 2026 to 6 May 2029
- Possible extension to 6 May 2033
- 7 years
Description of possible extension:
Extension options include 2, 2 year extension periods.
Main procurement category
Services
CPV classifications
Verge maintenance work
Grounds maintenance services
Contract locations
- UKH36 - Heart of Essex
- 5 tenders received
- 5 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Procedure type
Open procedure
B F GROUND MAINTENANCE LIMITED
- Companies House: 06463236
- Public Procurement Organisation Number: PPMC-7129-YYYV The Osprey, Badnocks Chase, Asheldham
Southminster
CM0 7LD
United Kingdom
Email: info@bfgroundmaintenanceltd.co.uk
Website: https://www.bfgroundmaintenanceltd.co.uk /
Region: UKH36 - Heart of Essex
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Rural Grass Cutting and Verge Maintenance
Chelmsford City Council
- Public Procurement Organisation Number: PYRZ-1467-WNJW Civic Centre
Chelmsford
CM1 1JE
United Kingdom
Email: procurement@chelmsford.gov.uk
Region: UKH36 - Heart of Essex
Organisation type: Public authority - sub-central government
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