Class 170 HVAC Service and Spares Support Contract Extension Awarded
Summary
Transport UK East Midlands Limited has awarded an extension to the HVAC service and spares support contract for its Class 170 fleet to Merak HVAC Limited. The extension, valued at £200,000 excluding VAT, will run until December 31, 2026, ensuring service continuity while a new competitive tender process is prepared.
What changed
Transport UK East Midlands Limited has awarded a contract extension to Merak HVAC Limited for the service and spares support of its Class 170 fleet. The extension is valued at £200,000 (excluding VAT) and will last until December 31, 2026. This direct award, justified under Schedule 5 of the Procurement Act 2023, is intended to maintain essential operational services and prevent disruption during the preparation for a new, fully compliant competitive tendering process.
The new tendering process will combine the Class 170 and Class 158 fleets, requiring sufficient time for planning and execution under the Procurement Act 2023. The extension ensures continuity of HVAC support for the Class 170 fleet during this interim period. Regulated entities involved in public procurement should note the justification for direct awards and the timelines associated with preparing for combined fleet procurements under the new Procurement Act 2023.
What to do next
- Monitor the upcoming competitive tendering process for the combined Class 158 and Class 170 HVAC support contract.
Source document (simplified)
Award
Class 170 HVAC Service and Spares Support
- TRANSPORT UK EAST MIDLANDS LIMITED UK5: Transparency notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-027529
Procurement identifier (OCID): ocds-h6vhtk-06743d
Published 25 March 2026, 4:46pm
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Contents
Scope Contract 1. Class 170 HVAC Service and Spares Support Procedure Supplier Contracting authority
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Description
Transport UK East Midlands Limited intends to directly award an extension to the contract with the named supplier until 31.12.2026
The extension is necessary to ensure continuity of the HVAC Support for EMRs Class 170 fleet while a fully compliant and regulated competitive tendering process is planned and executed. The scope of the future procurement will combine both Fleets (Class 170 and Class 158) which requires sufficient time in accordance with the Procurement Act 2023.
Contract 1. Class 170 HVAC Service and Spares Support
Supplier
Contract value
- £200,000 excluding VAT
- £240,000 including VAT Below the relevant threshold
Earliest date the contract will be signed
8 April 2026
Contract dates (estimated)
- 8 April 2026 to 31 December 2026
- 8 months, 23 days
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Additional purchases may include Class 170 HVAC spare parts (as required) and arising maintenance tasks linked to fault rectification, seasonal readiness checks and replacement of components identified during planned examinations. Quantities will vary depending upon fleet condition and operational requirements.
CPV classifications
Repair, maintenance and associated services related to railways and other equipment
Contract locations
- UK - United Kingdom
Procedure type
Direct award
Special regime
Utilities
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
Schedule 5 PA23 Regulations. The purpose of this Direct Award is to ensure continuity of essential operational services and avoid service disruption during the interim extension period. A fully compliant and regulated competitive tendering process is planned. The scope of the future procurement will combine both fleets (Class 158 & Class 170) which requires sufficient time in accordance with the Procurement Act 2023 (PA23).
Merak HVAC Limited
- Companies House: 03974921 Westinghouse Way, Hampton Park East
Melksham
sn12 6tl
United Kingdom
Email: paul.battams@merak-hvac.com
Region: UKK15 - Wiltshire CC
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Class 170 HVAC Service and Spares Support
TRANSPORT UK EAST MIDLANDS LIMITED
- Companies House: 09860485
- Public Procurement Organisation Number: PYJP-8287-BJGL 2nd Floor St Andrew's House
London
EC4A 3AG
United Kingdom
Email: Procurement@eastmidlandsrailway.co.uk
Region: UKI31 - Camden and City of London
Organisation type: Private utility
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