County Wide Grounds Maintenance Services - £23.76M Tender

Tender

County Wide Grounds Maintenance Services

• Buckinghamshire Council UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-032603

Procurement identifier (OCID): ocds-h6vhtk-060a60 (view related notices)

Published 9 April 2026, 5:15pm

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Contents

Scope Submission Award criteria Other information Procedure Documents Contracting authority

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Description

The Council invites you to submit a competitive tender to supply grounds maintenance, play area inspection and maintenance and Green Space services, as described in this tender pack. The successful Tenderer will have the expertise to, and the experience of, supplying and continually improving grounds maintenance, play area inspection and maintenance and Green Space services. The results of the services it will provide will have a significant influence on the attractiveness and effectiveness of public spaces and facilities.

This Green Space Contract will take the form of a contract between Wycombe District Council (WDC) and the appointed contractor. The contract is based predominantly on an Output Specification and contract arrangements are as set out in the tender documents. Tenderers are invited to confirm contract management arrangements in their responses to the Specification.

The Council is seeking proposals for the provision of Green Spaces services by means of a public tender exercise, seeking expressions of interest from potential providers for the provision of Green Space Services covering grounds maintenance within the urban areas of Buckinghamshire, Play area inspection & maintenance throughout the Buckinghamshire area and other green space services for Buckinghamshire Council; including allotment and cemetery management, pitch bookings ,changing room management, and general green space enquiry and complaint handling .

Contract summary:

• Grass Maintenance

• Hedge Maintenance

• Shrub/Rose Bed Maintenance

• Woodland Management and Maintenance

• Hardstanding Maintenance and parking

• Winter Weather Work -gritting and snow clearance

• Litter Collection

• Play Area Inspection and Maintenance

• Changing Room Facilities

• Exterior Furniture Maintenance

• Bye-law Enforcement

• Allotment Services Management

• Pitch Bookings and Income Collection

• Cemeteries provision including burials.

• All other Non-Routine Works

• Maintenance of the soft landscape within Parking areas

The contract will be for an initial term of 5 years, commencing on 1st of January 2027 and ending on 31st December 2031. There will be an option for the Council to extend for a period, or series of periods, up to a maximum of 48 (forty-eight) additional months, making a potential total contract length of 9 years. The total contract spend for the full 9 years is estimated at between £18,000,000 and £19,800,000. This range is only an estimate, and the actual spend maybe higher or lower than these figures.

The Council is of the opinion that TUPE will apply. The TUPE actuary report is currently not available but will be sent as soon as it is available to the bidders that have returned the confidentiality agreement. This document will be sent via the correspondence function.

The contract will not be divided into Lots. The reason for not having Lots is that we have previously considered fractionalizing the tender into lots, however had moved away from this direction. The reason for this is that we have a business need for a single contract, with one main contact and oversight presiding over the whole, which would reduce our management time and pick up economies of scale throughout the supply chain. We have previously found that one point of contact overall with several area managers gives us a suitable and timely service response, with resilience provided through the area managers.

The Invitation to tender documents for this opportunity are published on the Council's procurement portal: https://in-tendhost.co.uk/buckinghamshire-council If you wish to participate and have not yet registered, please ensure you do so via the procurement portal in order to access the documentation. Tenders must be returned via the Council's procurement portal. The tender return date is midday on Tuesday 12th May 2026. Tenders received after this time and date will not be accepted.

Total value (estimated)

• £19,800,000 excluding VAT
• £23,760,000 including VAT Above the relevant threshold

Contract dates (estimated)

• 1 January 2027 to 31 December 2031
• Possible extension to 31 December 2035
• 9 years Description of possible extension:

The contract will be for an initial term of 5 years, commencing on 1st of January 2027 and ending on 31st December 2031. There will be an option for the Council to extend for a period, or series of periods, up to a maximum of 48 (forty-eight) additional months, making a potential total contract length of 9 years.

Main procurement category

Services

CPV classifications

Grounds maintenance services

Contract locations

• UKJ13 - Buckinghamshire CC

Submission

Submission type

Tenders

Tender submission deadline

12 May 2026, 12:00pm

Submission address and any special instructions

https://in-tendhost.co.uk/buckinghamshire-council

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

17 August 2026

Recurring procurement

Publication date of next tender notice (estimated): 1 May 2035

Award criteria

| Name | Type | Weighting |
| --- | --- | --- |
| Quality | Quality | 60% |
| Price | Price | 40% |

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Competitive flexible procedure

Competitive flexible procedure description

The competitive flexible procedure will consist of:

First Stage Tender including:

Procurement Specific Questionnaire (PSQ)

Quality Evaluation

Price Evaluation

Second Stage:

Negotiation

Third Stage:

Submission of final bids

These stages are detailed in the document titled “Annex 3 Award Criteria and Assessment Methodology” which is part of the published ITT documents.

Documents

Associated tender documents

https://in-tendhost.co.uk/buckinghamshire-council

Contracting authority

Buckinghamshire Council

• Public Procurement Organisation Number: PCLJ-2677-YQXD The Gateway, Gatehouse Road

Aylesbury

HP19 8FF

United Kingdom

Email: procurement@buckinghamshire.gov.uk

Region: UKJ13 - Buckinghamshire CC

Organisation type: Public authority - sub-central government