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Wrexham University Air Conditioning and Ventilation Servicing Tender

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Published March 12th, 2026

Detected March 13th, 2026

Summary

Wrexham University has published a tender notice for air conditioning and ventilation servicing. The contract is estimated at £84,000 excluding VAT and will cover planned preventative maintenance, reactive maintenance, and statutory inspections. The tender submission deadline is May 14, 2026.

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What changed

Wrexham University is seeking a supplier for air conditioning and ventilation servicing through a tender process. The estimated contract value is £84,000 (excluding VAT) over an initial three-year period, with potential for two one-year extensions. The scope includes planned preventative maintenance (PPM), reactive maintenance, fault diagnosis, and statutory inspections for the university's estate.

Interested parties must submit their tenders via the Sell2Wales portal by May 14, 2026. The enquiry deadline is April 17, 2026. This notice is relevant for service providers specializing in building installations and maintenance. While the notice indicates the university reserves the right not to award a contract, it represents an opportunity for SMEs to bid on a public sector contract.

What to do next

Review tender documents for air conditioning and ventilation servicing opportunity.
Submit tender proposals via Sell2Wales by May 14, 2026.
Submit any enquiries by April 17, 2026.

Source document (simplified)

Tender

Wrexham University Air Conditioning and Ventilation Servicing

Wrexham University UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-022626

Procurement identifier (OCID): ocds-h6vhtk-066911

Published 12 March 2026, 10:05pm

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Scope Participation Submission Award criteria Procedure Documents Contracting authority

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Description

The purpose of this ITT is to select a suitably qualified and experienced Supplier to undertake the delivery of the Air Conditioning Maintenance across the University estate, including reactive maintenance and planned preventative maintenance (“PPM”), together with associated statutory inspections and performance management.

This ITT is issued via the Sell2Wales portal. The University reserves the right not to award any contract as a result of this process.

The Contract is intended to cover:

a) PPM services to air conditioning, mechanical ventilation and associated control systems in accordance with manufacturers’ recommendations, SFG20 (or equivalent standard) and applicable legislation (see Appendix 1 and Appendix 2).

b) Reactive and remedial maintenance, fault diagnosis and rectification of air conditioning and mechanical ventilation plant.

c) Statutory inspections, certification and record keeping

d) Performance reporting against Key Performance Indicators (“KPIs”) (Appendix 3/Appendix 2 as applicable).

Total value (estimated)

£84,000 excluding VAT
£100,800 including VAT Below the relevant threshold

Contract dates (estimated)

1 September 2026 to 1 September 2029
Possible extension to 1 September 2031
5 years, 1 day Description of possible extension:

We envision two 12 month extension options if both parties are happy to continue.

Main procurement category

Services

CPV classifications

Repair and maintenance services of electrical and mechanical building installations

Repair and maintenance services of central heating

Repair and maintenance services of cooler groups

Contract locations

UKL12 - Gwynedd
UKL11 - Isle of Anglesey
UKL13 - Conwy and Denbighshire
UKL23 - Flintshire and Wrexham
UKL24 - Powys

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

17 April 2026, 5:00pm

Tender submission deadline

14 May 2026, 5:00pm

Submission address and any special instructions

Tenders must be submitted via Sell2Wales by the stated Deadline. https://www.sell2wales.gov.wales. Late submissions may not be accepted.

Tenders must remain open for acceptance for 90 calendar days from the Tender Submission Deadline.

Tenders may be submitted electronically

Yes

Award criteria

| Name | Description | Type | Weighting |
| --- | --- | --- | --- |
| Technical | This will include 10% weighting for Social Value | Quality | 70.00% |
| Commercial | Price will be evaluated as described in the ITT | Price | 30.00% |