Services for Events Framework Agreement Contract Notice
Summary
South Ayrshire Council has published a contract notice for a Framework Agreement for the Provision of Services for Events. The notice details 10 lots of services, including security, technical equipment, sanitation, and traffic management, available to public sector bodies.
What changed
South Ayrshire Council has issued a contract notice for a Framework Agreement covering a wide range of event services. The notice, published on March 12, 2026, outlines ten distinct lots, including security, site technical equipment, event infrastructure, sanitation, generators, lighting, marquees, bus transport, traffic management equipment and consultancy, and car park management. This framework is intended to be used by public sector bodies.
This notice serves as an announcement of a procurement opportunity and does not impose immediate compliance obligations on regulated entities beyond those typically associated with responding to tenders. Interested parties should review the procurement documents available via the provided links to understand the specific requirements, eligibility criteria, and submission deadlines for each lot. The procurement identifier is 022264-2026.
What to do next
- Review the contract notice for the Services for Events Framework Agreement.
- Assess eligibility and interest in any of the 10 service lots.
- Consult the full procurement documents for detailed requirements and submission instructions.
Source document (simplified)
Tender
Provision of Services for Events Framework Agreement
- South Ayrshire Council F02: Contract notice
Notice identifier: 2026/S 000-022264
Procurement identifier (OCID): ocds-h6vhtk-06683b
Published 12 March 2026, 12:14pm
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Contents
one. Contracting authority Press escape key to exit two. Object (10 lots)
- Scope of the procurement
- Lot 1. Provision of Security Services
- Lot 2. Provision of Site Technical Equipment
- Lot 3. Provision of Site Crew & Event Infrastructure
- Lot 4. Provision of Sanitation Facilities
- Lot 5. Supply, Delivery and Installation of Generators & Lighting Towers
- Lot 6. Supply and Installation of Marquees
- Lot 7. Provision of Bus Transport
- Lot 8. Provision of Traffic Management Equipment
- Lot 9. Traffic Management Consultancy Services
- Lot 10. Car Park Management
three. Legal, economic, financial and technical information four. Procedure six. Complementary information
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- Copy link Print this notice Report concerns about this procurement ## Section one: Contracting authority
one.1) Name and addresses
South Ayrshire Council
County Buildings, Wellington Square
Ayr
KA7 1DR
Procurement@south-ayrshire.gov.uk
Telephone
+44 3001230900
Country
United Kingdom
NUTS code
UKM94 - South Ayrshire
Internet address(es)
Main address
http://www.south-ayrshire.gov.uk/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Services for Events Framework Agreement
Reference number
CE-03-26
two.1.2) Main CPV code
Event services
two.1.3) Type of contract
Services
two.1.4) Short description
South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider,
Multi-Lot Framework Agreement for various Event Services and Equipment as
outlined below:
Lot 1 - Provision of Security Services
Lot 2 - Provision of Site Technical Equipment
Lot 3 - Provision of Site Crew & Event Infrastructure
Lot 4 - Provision of Sanitation Facilities
Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers
Lot 6 - Supply and Installation of Marquees
Lot 7 - Provision of Bus Transport
Lot 8 - Provision of Traffic Management Equipment
Lot 9 - Traffic Management Consultancy Services
Lot 10 – Car Park Management
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Provision of Security Services
Lot No
1
two.2.2) Additional CPV code(s)
Public security services
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
Planning and delivery of professional event security services to ensure the safety of attendees, staff, performers and assets. Services may include stewarding, crowd management, access control, overnight security, emergency response support and liaison with partners as required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
January 2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Site Technical Equipment
Lot No
2
two.2.2) Additional CPV code(s)
Electrical machinery, apparatus, equipment and consumables; lighting
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
Supply, installation, operation and decommissioning of technical equipment required to support events. This may include staging, sound, lighting, audiovisual systems and associated technical infrastructure necessary to deliver safe and effective event production.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
January 2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Site Crew & Event Infrastructure
Lot No
3
two.2.2) Additional CPV code(s)
Electrical machinery, apparatus, equipment and consumables; lighting
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
Provision of skilled event crew to support event build, operation and breakdown, together with temporary event infrastructure. This may include fencing, barriers, trackway, signage, staging structures and other physical elements required to make an event operational.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
January 2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Sanitation Facilities
Lot No
4
two.2.2) Additional CPV code(s)
Cleaning and sanitation services
Facility related sanitation services
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
Supply, servicing and removal of temporary sanitation facilities suitable for public events. This may include standard and accessible toilets, handwashing units, waste tanks and cleaning services, sized appropriately to event attendance and duration.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
January 2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply, Delivery and Installation of Generators & Lighting Towers
Lot No
5
two.2.2) Additional CPV code(s)
Electrical machinery, apparatus, equipment and consumables; lighting
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
Provision of temporary power and lighting solutions for events, including generators, fuel management and lighting towers, including delivery, installation, operation, monitoring and removal, ensuring continuity of power and adequate illumination across event sites.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
January 2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Installation of Marquees
Lot No
6
two.2.2) Additional CPV code(s)
Tents
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
Supply, build and dismantling of temporary marquee structures for a variety of event uses. This may include small and large marquees, clear-span structures, flooring, internal fittings and weatherproofing solutions to meet operational, and audience needs.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
January 2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Bus Transport
Lot No
7
two.2.2) Additional CPV code(s)
Buses and coaches
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
Provision of bus and coach services to support event transport requirements. This may include shuttle services, park-and-ride operations, staff transport and contingency transport arrangements to manage visitor flow and accessibility.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
January 2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Traffic Management Equipment
Lot No
8
two.2.2) Additional CPV code(s)
Road traffic-control equipment
Traffic control services
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
Supply, installation, maintenance and removal of temporary traffic management equipment. This may include cones, barriers, signage, temporary road markings and variable message signs to support safe and compliant traffic arrangements around event sites.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
January 2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Traffic Management Consultancy Services
Lot No
9
two.2.2) Additional CPV code(s)
Road traffic-control equipment
Traffic control services
Traffic monitoring services
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
Provision of specialist traffic management consultancy services. This may include traffic management planning, road closure applications, liaison with roads authorities and emergency services, risk assessments and on-site monitoring to ensure compliance with legislation and best practice.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
January 2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Car Park Management
Lot No
10
two.2.2) Additional CPV code(s)
Car park management services
Car park services
two.2.3) Place of performance
NUTS codes
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
Management and operation of temporary or permanent event car parks. Services may include layout planning, staffing, vehicle marshalling, payment or ticket checks, accessibility arrangements and coordination with wider traffic and transport plans.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
January 2030
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
It is a requirement of this procurement that Tenderers hold, or can commit to
obtain, prior to the commencement of any subsequently concluded Framework
Agreement, the accreditations indicated below:
Lot 1 – Provision of Security Services
All personnel undertaking licensable activities must hold a valid and in-date Security
Industry Authority (SIA) licence appropriate to the duties being performed. As part of
the Service Provider’s recruitment and vetting processes, all personnel deployed
under this Framework must hold, as a minimum, a Level 1 basic disclosure.
Lot 8 – Traffic Management ONLY:
Traffic Management Operatives: All staff must be appropriately qualified for their roles.
Minimum accepted certification (must hold at least one):
NRSWA Operative Card (Unit 2)
NHSS 12 T1/T2
SIA Accreditation (for roles involving access control/security)
Traffic Liaison Officer (TLO): A senior TM staff member responsible for operational
delivery, communication with the Event Control Room, and real-time TM coordination.
Minimum qualification (must hold at least one):
NHSS 12 T1–T7
NRSWA Supervisor Card
ACT Certification (desirable)
Lot 10 – Traffic Management Consultant ONLY:
Road Type Qualifications
Roads other than Dual
Carriageways with a speed limit
of greater than 40 miles (Safety
at Street Works and Road Works
Code of Practice)
NRSWA Street Work
Qualifications
Register (Operatives)
O1 – signing, lighting
and guarding
LA - location and
avoidance of
underground
apparatus
NRSWA Street Work
Qualifications
Register
(Supervisors)
S1 - monitoring of
signing, lighting and
guarding
LA - location and
avoidance of
underground
apparatus
Dual Carriageways with a speed
limit greater than 40 mph
(Chapter 8 of the Traffic Signs
Manual)
National Highway Sector Scheme 12A, 12B or
12C.
The Qualifications for road other than Dual Carriageways with a speed limit greater
than 40 miles are prescribed under Section 61(B) of the Roads (Scotland) Act 1984
and the Road Works (Reinstatement Quality Plans, Qualifications of Supervisors and
Operatives and Miscellaneous Amendments) (Scotland) Regulations 2023
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
70% Quality - 30% Price
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 April 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 April 2026
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: January 2030
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Economic operators may be excluded from this competition if they are in any
of the situations referred to in regulation 58 of The Public Contracts (Scotland)
Regulations 2015 or regulation 8 of The Procurement (Scotland) Regulations
2016.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31245. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
This procurement will include a Community Benefit requirement.
It has become clear that there is scope within the Procurement Reform (Scotland)
Act 2014 which applies to public contracts, to use contracts to deliver wider social
benefits such as:
- Targeted recruitment and training (providing employment and
training opportunities/Apprenticeships)
SME and social enterprise development
Community engagement
As part of your tender response, Tenderers are requested to provide an outline of all
community benefits they can offer for this contract.
(SC Ref:826378)
six.4) Procedures for review
six.4.1) Review body
Ayr Sheriff Court
Ayr
Country
United Kingdom
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