Vending Services Contract Awarded to Ubico Ltd
Summary
The UK government has awarded a contract for vending services to Ubico Ltd. The contract covers the provision and maintenance of water coolers, boilers, snacks, and hot drinks vending machines across multiple locations, with hot drinks provided free of charge.
What changed
This notice announces the award of a vending services contract to Ubico Ltd, following a procurement process under the Procurement Act 2023. The contract includes two lots: Lot 1 for water coolers and boilers, and Lot 2 for snacks and hot drinks vending machines. Key requirements include the supply, installation, and maintenance of equipment, with hot drinks to be provided free of charge and snack vending supporting contactless payments.
This is a contract award notice, indicating the conclusion of the procurement process. Regulated entities involved in public procurement should note the details of this award, particularly the scope of services and the contracting authority. No immediate compliance actions are required for external parties based on this notice, as it pertains to a specific contract award.
Source document (simplified)
Award
Provision of Vending Services
- Ubico Ltd UK6: Contract award notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-021290
Procurement identifier (OCID): ocds-h6vhtk-05ddcb (view related notices)
Published 10 March 2026, 12:16pm
Watch this notice
Contents
Scope Lots (2)
- Lot Lot 1. Water Coolers & Boilers
- Lot Lot 2. Snacks and Hot Drinks
Contracts (2)
- Contract 1. Water Coolers & Boilers
- Contract 2. Snacks and Hot Drinks
Information about tenders Procedure Suppliers (2)
- Eden Springs UK
- JW Vending
Contracting authority
Download
Share this notice
Description
The organisation is seeking a qualified supplier to deliver a comprehensive vending services solution across multiple depot locations. The scope of this requirement encompasses the supply, installation, and ongoing maintenance of hot drink and snack vending machines, mains-fed and bottled water coolers, and hot water boilers. The initiative supports a workplace environment that prioritises convenience, safety, and sustainability. All hot drinks are to be provided free of charge, while snack vending must support both cash and contactless payment methods. Equipment must be robust, user-friendly, and equipped with modern telemetry systems for efficient monitoring and service management. This procurement aims to enhance staff welfare while ensuring compliance with relevant health, safety, and environmental standards.
Lot Lot 1. Water Coolers & Boilers
Description
This Lot will cover the provision, servicing, and maintenance of 19 water coolers, including 7 bottled water coolers, as well as 8 hot water boilers. Suppliers are expected to provide all necessary equipment, installation, and ongoing support to ensure reliable and efficient operation throughout the contract period.
Lot Lot 2. Snacks and Hot Drinks
Description
This Lot will cover the provision, servicing, and maintenance of snacks and hot drinks solutions, including the supply of vending machines, hot beverage units, and associated consumables. Suppliers are expected to provide all necessary equipment, installation, restocking, servicing, and ongoing technical support to ensure reliable, compliant, and efficient operation throughout the contract period.
Contract 1. Water Coolers & Boilers
Lots
Lot Lot 1. Water Coolers & Boilers
Supplier
Contract value
- £17,236.80 excluding VAT
- £20,684.16 including VAT Below the relevant threshold
Award decision date
10 March 2026
Earliest date the contract will be signed
31 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years Description of possible extension:
2 x 12 months extension options
Main procurement category
Goods
CPV classifications
Water coolers
Hot-water boilers
Contract 2. Snacks and Hot Drinks
Lots
Lot Lot 2. Snacks and Hot Drinks
Supplier
Contract value
- £41,112 excluding VAT
- £49,334.40 including VAT Below the relevant threshold
Award decision date
10 March 2026
Earliest date the contract will be signed
31 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years Description of possible extension:
2 x 12 months extension option
Main procurement category
Goods
CPV classifications
Vending-machine ingredients
Vending machines
Information about tenders
Lot Lot 1. Water Coolers & Boilers
- 4 tenders received
- 4 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Lot Lot 2. Snacks and Hot Drinks
- 2 tenders received
- 2 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Suppliers
Eden Springs UK
3 Livingstone Boulevard, Hamilton International Technology Park Blantyre
Glasgow
G72 0BP
United Kingdom
Contact name: Faye Adams
Email: faye.adams@edensprings.co.uk
Region: UKM95 - South Lanarkshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Water Coolers & Boilers
JW Vending
Unit 1 motorway distribution center, Avonmouth,
Avonmouth
BS11 9YT
United Kingdom
Email: Chris@jwvending.co.uk
Region: UKK11 - Bristol, City of
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 2. Snacks and Hot Drinks
Contracting authority
Ubico Ltd
- Public Procurement Organisation Number: PPZT-4245-XXTP Central Depot, Swindon Road, Gloucestershire
Cheltenham
GL51 9JZ
United Kingdom
Contact name: Marius Pruteanu
Email: marius.pruteanu@ubico.co.uk
Region: UKK13 - Gloucestershire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Related changes
Source
Classification
Who this affects
Taxonomy
Browse Categories
Get Trade Procurement alerts
Weekly digest. AI-summarized, no noise.
Free. Unsubscribe anytime.
Get alerts for this source
We'll email you when Find a Tender - Latest Notices publishes new changes.