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Reading Borough Council Holiday Activity Fund Programme Tender

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Published March 10th, 2026

Detected March 10th, 2026

Summary

Reading Borough Council has issued a tender notice for the provision of the Holiday Activity Fund Programme, with an estimated contract value of £360,000. The tender is open to suppliers interested in providing services for approximately 4,800 eligible children in the Reading area.

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What changed

Reading Borough Council has published a tender notice for the Holiday Activity Fund Programme, seeking suppliers to provide services for children eligible for benefit-related free school meals. The estimated total value of the contract is £360,000 (excluding VAT) for a period of three years, with an option for extension. The tender process is being conducted under an open procedure, with award criteria split equally between quality and price.

Suppliers wishing to participate must express their interest via the provided portal by April 12, 2026, and submit their final tenders by April 13, 2026. The contracting authority anticipates making an award decision by May 25, 2026. This notice is relevant for organizations involved in social work, social services, and recreational services that may wish to bid for this public contract.

What to do next

Express interest in the tender by 2026-04-12
Submit tender documents by 2026-04-13

Source document (simplified)

Tender

Holiday Activity Fund Programme

Reading Borough Council UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-021297

Procurement identifier (OCID): ocds-h6vhtk-06663d

Published 10 March 2026, 12:30pm

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Scope Submission Award criteria Other information Procedure Documents Contracting authority

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Reference

RBC 00002445

Description

RBC are completing a ITT exercise for the provision of Holiday Activity Fund Programme - Local authorities have been asked to ensure that the offer of free holiday club provision is available for all children eligible for benefit related free school meals in the Reading Borough Council area. There are approximately 4800 children eligible for benefit related free school meals attending school in Reading. We would not expect all eligible children to participate.

Suppliers that would like to take part in this process are invited to "Express Interest" upon which they will be given access to the full documentation delivered through this portal. Documents can be accessed from the "My Tenders" area of this website by selecting the "View Details" button for the project.

Expressions of interest will only be accepted until 12/04/2026.

Any questions relating to this opportunity should be made via the correspondence link on this portal.

Total value (estimated)

£360,000 excluding VAT
£450,000 including VAT Above the relevant threshold

Contract dates (estimated)

1 July 2026 to 30 June 2027
Possible extension to 30 June 2029
3 years Description of possible extension:

+1+1 years

Main procurement category

Services

CPV classifications

Social work services without accommodation

Social services

Recreational, cultural and sporting services

Submission

Enquiry deadline

12 April 2026, 11:59pm

Tender submission deadline

13 April 2026, 11:59pm

Submission address and any special instructions

https://in-tendhost.co.uk/readingbc/aspx/Home

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

25 May 2026

Award criteria

| Name | Type | Weighting |
| --- | --- | --- |
| Quality | Quality | 50% |
| Price | Price | 50% |

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

https://in-tendhost.co.uk/readingbc/aspx/Home

Contracting authority