Planning

Fencing, Maintenance, Security and Groundworks

• London Borough of Harrow UK2: Preliminary market engagement notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-020849

Procurement identifier (OCID): ocds-h6vhtk-065b33 (view related notices)

Published 9 March 2026, 11:59am

Last edited 9 March 2026, 12:15pm

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• 9 March 2026, 12:15pm (this version)
• 9 March 2026, 11:59am

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Contents

Scope Engagement Participation Submission Contracting authority

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This notice has been edited. The previous version is still available.

Change of date for Market Engagement Event to 13/06/2026 and Market Engagement Close Date to 17/06/2026.

Scope

Reference

DN807978

Description

Provision of fencing installations, maintenance, security works, welding/fabrication and associated groundworks across the London Borough of Harrow's estate (parks, open spaces, cemeteries, allotments, car parks, corporate buildings and highway boundaries).

Harrow has 22 wards and approx. 261,000 residents according to 2021 census information. We are responsible for maintaining around 160-200 parks buildings (including outbuildings), 57 parks and open spaces, around 20 nature reserves, around 10 cemeteries, 34 allotment sites and 1615 roads covering 457 km of highways within the Borough boundaries.

There is an ongoing requirement to support the Environmental service areas within the Culture, Environment and Economy Directorate. The types of work undertaken are varied and include all types of new fencing installation, reactive security welding repairs and maintenance, telescopic bollard installations, removal of playground equipment, and groundworks. Services are predominantly performed at Council owned Parks and Open Spaces, Car Parks and boundaries adjacent to Highways.

Work volume is variable with seasonal peaks and troughs in demand or triggered by specific projects and initiatives the Council are working on.

The appointed supplier/s would have the ability to react quickly in certain circumstances to secure sites that have been targeted by vandals or thieves or that may pose an urgent health and safety risk. As such this aspect of the service would suit locally based suppliers with readily available resource in the area.

We are currently considering how to approach the market to ensure we can deliver the services to offer the best possible outcomes for our residents.

To assist us with developing a market compatible tender we would welcome your feedback through market engagement participation.

Commercial tool

Establishes a framework

Total value (estimated)

• £2,000,000 excluding VAT
• £2,400,000 including VAT Above the relevant threshold

Contract dates (estimated)

• 23 October 2026 to 22 October 2029
• Possible extension to 22 October 2034
• 8 years

Main procurement category

Services

CPV classifications

Fencing components

Safety barriers

Safety fencing

Guardrails

Urban furniture

Bollards

Sign posts

Landscaping work

Landscaping work for green areas

Landscaping work for parks

Landscaping work for cemeteries

Landscaping work for sports grounds and recreational areas

Landscaping work for playgrounds

Repair and maintenance services of metal containers

Contract locations

• UKI74 - Harrow and Hillingdon

Engagement

Engagement deadline

17 April 2026

Engagement process description

The Council is planning to hold a Market Engagement Event over Microsoft Teams on 13/04/2026 at a time to be confirmed, this will be subject to interest.

The objective of the event is to get a better understanding of the following:

• Gather market intelligence on the type, location and capabilities of companies in the market

• Seek feedback from companies to inform development of a tender exercise that will be well received by the marketplace maximising participation (service specification, pricing, lotting strategy)

• Answer questions interested companies may have regarding the required work and the tender process

• Provide practical advice to interested companies on local government tendering to support submission of tender

• Breakdown barriers to entry for locally based SME companies

If you would like to participate and submit an expression of interest or have any questions, please email David Hayes, Procurement Business Partner david.hayes@harrow.gov.uk

After the event the Council will publish a questionnaire with a view to gaining further feedback to inform the tender exercise.

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Publication date of tender notice (estimated)

26 June 2026

Contracting authority

London Borough of Harrow

• Public Procurement Organisation Number: PQRC-2343-GRQR Forward Drive

Harrow

HA3 8FL

United Kingdom

Email: procurement@harrow.gov.uk

Region: UKI74 - Harrow and Hillingdon

Organisation type: Public authority - sub-central government