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Chelmsford College Photocopier Tender Notice

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Published March 2nd, 2026

Detected March 6th, 2026

Summary

Chelmsford College has published a tender notice for the leasing of 20 photocopiers across its campuses for a period of 3 years, with an estimated total value of £720,000. The notice was published on March 2, 2026, under the Procurement Act 2023.

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What changed

Chelmsford College has issued a tender notice for the leasing of 20 multi-function devices (MFDs) for a term of 3 years, with an option for a two-year extension. The estimated total value of the contract is £720,000 excluding VAT, with a potential total value of £864,000 including VAT. This procurement falls under the scope of the UK's Procurement Act 2023.

Interested parties, particularly Small and Medium-sized Enterprises (SMEs), must submit their tenders by April 15, 2026, 11:59 pm. The enquiry deadline is March 20, 2026, 11:59 pm. Submissions should be sent to the specified email addresses. Potential bidders are advised to review the notice for details on award criteria, submission instructions, and any site visit information. Failure to meet submission deadlines may result in disqualification.

What to do next

Review tender documents for Chelmsford College photocopier lease opportunity.
Submit enquiries by March 20, 2026.
Submit tender proposal by April 15, 2026.

Source document (simplified)

Tender

Chelmsford College Photocopier Tender

Chelmsford College UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-020337

Procurement identifier (OCID): ocds-h6vhtk-065f27

Published 2 March 2026, 10:26am

Last edited 6 March 2026, 12:21pm

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6 March 2026, 12:21pm (this version)
2 March 2026, 10:38am
2 March 2026, 10:26am

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Scope Participation Submission Award criteria Other information Procedure Documents Contracting authority

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Copy link Print this notice Report concerns about this procurement ## Changes to notice

This notice has been edited. The previous version is still available.

A site visit has been booked for Bidders to visit, this information has been added to the document for potential bidders who will view between now and the date so they can make plans if they want to attend the site visit

Scope

Description

Chelmsford College is Looking to Lease 20 MFD's across both of our campuses for a period of 3 years with a potential to extend for a further two years.

Total value (estimated)

£720,000 excluding VAT
£864,000 including VAT Above the relevant threshold

Contract dates (estimated)

1 August 2026 to 31 July 2029
Possible extension to 31 July 2031
5 years Description of possible extension:

the contract is an initial 3 year contract with the option to be extended for a further year initially and an extra year after that for a total of 2 additional years

Main procurement category

Goods

CPV classifications

Photocopiers

Contract locations

UKC - North East (England)
UKD - North West (England)
UKE - Yorkshire and the Humber
UKF - East Midlands (England)
UKG - West Midlands (England)
UKH - East of England
UKI - London
UKJ - South East (England)
UKK - South West (England)

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

20 March 2026, 11:59pm

Tender submission deadline

15 April 2026, 11:59pm

Submission address and any special instructions

Can all submissions be sent to the following emails. MilesC@Chelmsford.ac.uk and GreensmithM@Chelmsford.ac.uk

if you would like to look at the college website to learn a little more about us please follow this link https://www.chelmsford.ac.uk

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

30 April 2026

Award criteria

| Name | Description | Type | Weighting |
| --- | --- | --- | --- |
| Price | | Price | 50% |
| Quality | The Quality section is split into 3 sub categories broken down as following Service Level/Maintenance 20%, Consumables 10%,

Climate & Sustainability 20%.

These sections will be scored by questions...

Show full description | Quality | 50% |

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Contracting authority