WV Board of Pharmacy CSMP Modernization to RxGov System

WV Board of Pharmacy

Published February 24th, 2026

Detected March 19th, 2026

Summary

The West Virginia Board of Pharmacy is modernizing its Controlled Substances Monitoring Program (CSMP) by transitioning from the CSAPP platform to the RxGov system. This upgrade aims to improve performance, data quality, and reporting capabilities. Key transition dates are outlined, with a full cutover expected in early March 2026.

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What changed

The West Virginia Board of Pharmacy is transitioning its Controlled Substances Monitoring Program (CSMP) from the legacy CSAPP platform to a new system called RxGov. This modernization effort, announced on February 24, 2026, is intended to enhance system performance, data quality, and reporting features for users. The transition involves a phased user migration beginning January 21, 2026, with all users expected to adopt RxGov by February 2, 2026. A final deadline for data submitters to transition to the new RxGov SFTP site is March 6, 2026.

Covered entities, including healthcare providers and drug manufacturers, must re-establish delegate relationships in RxGov as they will not carry over from CSAPP. Data submitters are required to update their SFTP client configurations to the new RxGov hostname and port, and will receive new credentials via a separate secure email. While the ASAP file format remains unchanged (version 4.2), users must be aware of the new SFTP details and access procedures. The notice provides updated guides for dispensers, prescribers, and data submitters, along with FAQs addressing potential integration impacts.

What to do next

Update SFTP client configuration to RxGov hostname and port for data submitters.
Re-establish delegate relationships in the new RxGov system.
Begin using RxGov for all controlled substance monitoring activities by February 2, 2026.

Source document (simplified)

CSMP Modernization: Transition to RxGov - Current Topics

CSMP Modernization: Transition to RxGov

By K Capehart 2/24/2026 CSMP Modernization: Transition to RxGov

The West Virginia Board of Pharmacy is modernizing the state’s Controlled Substances Monitoring Program (CSMP) by transitioning from the legacy CSAPP platform to RxGov: https://pmpwv.rxgov.com/ . This upgrade is designed to improve system performance, enhance data quality, and provide more robust reporting capabilities for all users.

Key Transition Dates

January 21 – January 30, 2026: User migration begins. Current CSAPP users will receive automated welcome emails from RxGov during this window from the email address migrations@leaporbit.com. Note that this is a legitimate email, but please check your spam/junk folder in case emails end up there.
February 2, 2026: All users are expected to begin using RxGov.
March 6, 2026: Final deadline for all data submitters to transition to the new RxGov SFTP site (more details below).
User Instructions
Account Access: You will receive an automated email from RxGov during the weeks of January 19th and January 26 th with instructions and a link to set your password and access your new account.
Dual Availability: During the transition period, both CSAPP and RxGov will remain available and will display the same medication data through continuous synchronization until the cutover is officially completed in early March.
Delegates/Delegators: Delegate relationships will need to be re-established in RxGov (they will not carry over from CSAPP). Delegators may add delegates to their account, and/or delegates may request a Delegator from their account for approval by the Delegator.
New Users: If you do not have an existing CSAPP account, you will be able to register for a new RxGov account starting February 2 nd at https://pmpwv.rxgov.com/
RxGov Dispenser’s Guide (UPDATED)
RxGov Prescriber’s Guide (UPDATED)
RxGov Medical Resident Signup Guide

Data Submitters & SFTP Users

SFTP Configuration: All pharmacy submitters must update their SFTP client configuration to point to the new RxGov hostname and port:
- Hostname: us.sftp.prod.rxgov.com
- Port: 17730
Credentials: A separate, secure email will be sent to the PDMP contact on file containing your new SFTP username and password.
File Formats: There are no changes to the ASAP file format; the system will continue to use ASAP version 4.2.
RxGov Data Submitter’s Guide (UPDATED)
Frequently Asked Questions
Will my EHR or pharmacy software integration be affected? There are no anticipated changes or impacts to existing EHR or pharmacy software integrations.
Can I still use my existing public keys for SFTP? Yes, data submitters using public keys may continue to use them but must still update the hostname and port in their SFTP client.
When should I stop sending files to the old CSAPP SFTP? Once you have successfully transmitted files to the new RxGov SFTP site, you may stop sending files to the legacy site.
Terms of Use & Legal Authority

Access to the West Virginia CSMP is governed by W. Va. Code § 60A-9-1 et seq. By accessing the RxGov platform, you agree to comply with all state and federal regulations regarding the confidentiality of patient data.

Notice of Unlawful or Prohibited Use Unauthorized access, use, or disclosure of information from the CSMP database is strictly prohibited. Pursuant to the Computer Fraud and Abuse Act (18 U.S.C. § 1030) and the West Virginia Computer Crime and Abuse Act (W. Va. Code § 61-3C-1 et seq.), users must only access data for purposes expressly authorized by W. Va. Code § 60A-9-5. Any unauthorized disclosure of data is a felony under W. Va. Code § 60A-9-7.

Support

The RxGov migration team is available to assist with connection updates, account access, or troubleshooting.