Victim Single Needs Assessment System Tender, £36k
Summary
The Police and Crime Commissioner for Humberside has published a tender notice for a Victim Single Needs Assessment database system worth £36,000 including VAT. The system must include a secure UK-hosted database with web portal and API access, full UK-GDPR compliance under consent lawful purpose, accessibility features, and integrated Google Translate. Bids from SMEs and VCSEs are particularly encouraged under below-threshold open competition procedure.
What changed
The Police and Crime Commissioner for Humberside has published a below-threshold open tender for a Victim Single Needs Assessment software system. The contract has an estimated value of £30,000 excluding VAT (£36,000 including VAT) for a one-year term from 1 June 2026 to 31 May 2027. The system must provide a secure UK-hosted database accessible via web portal and API, with full UK-GDPR compliance including consent-based processing, automated privacy notices, periodic review triggers, and automatic deletion functions.
Affected parties include software vendors, SMEs, and VCSEs interested in government procurement. The tender submission deadline is 22 May 2026 at 11:59pm, with an enquiry deadline of 8 May 2026. Award criteria weigh quality at 60%, price at 30%, and social value at 10%. Electronic submission is not permitted; completed documents must be returned to michael.richmond.8726@humberside.police.uk before the deadline.
Archived snapshot
Apr 17, 2026GovPing captured this document from the original source. If the source has since changed or been removed, this is the text as it existed at that time.
Tender
Victim Single Needs Assessment
- The Police and Crime Commissioner for Humberside UK4: Tender notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-035391
Procurement identifier (OCID): ocds-h6vhtk-067cf9
Published 7 April 2026, 1:24pm
Last edited 17 April 2026, 5:03pm
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- 17 April 2026, 5:03pm (this version)
- 17 April 2026, 5:00pm
- 7 April 2026, 1:24pm
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Contents
Scope Participation Submission Award criteria Procedure Documents Contracting authority
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Changes to notice
This notice has been edited. The previous version is still available.
Questions and responses published
Scope
Description
The Police and Crime Commissioner wishes to procure a system that can be developed in the future, but initially comprises of some basic functionality to build and maintain a database of victim needs.
To include:
• Secure database, stored on UK servers.
• Accessible by web portal and via API from Victim Support's 'My Support Space' app.
• Full accessibility features and Google Translate integrated
• Full UK-GDPR compliance under 'consent' lawful purpose with integrated privacy notice and automated triggers for victims to review data periodically, with automatic deletion function
• Full audit trail of all user access and actions within the system
Total value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT Below the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2027
- 1 year
Main procurement category
Services
CPV classifications
Industry specific software package
Database and operating software package
Information systems and servers
Miscellaneous software package and computer systems
Software programming and consultancy services
Data services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
8 May 2026, 12:00pm
Tender submission deadline
22 May 2026, 11:59pm
Submission address and any special instructions
Please complete:
5.0 Pricing Schedule
6.0 Technical Questions
7.0 Social Value Questions
8.0 Organisation and Contact Details
Quotations must be completed in English, using the template provided in this document, saved in Word or PDF format.
Responses will only be scored to the word count limit.
Please return completed documents before the deadline to
michael.richmond.8726@humberside.police.uk
Tenders may be submitted electronically
No
Award criteria
The evaluation panel will consider the factors listed below as part of the evaluation process:
Price 30%
Quality 60%
Social value 10%
Price will be evaluated on the overall cost for all services as detailed above to establish the cheapest overall cost. The lowest overall cost will be awarded 30% and all subsequent bids will receive a proportion based on the lowest overall submission (cheapest bid received divided by the bid being evaluated multiplied by 30%).
Quality and social value are divided into individual questions, each scored using the scoring guidelines detailed below based on the evaluation panel's considered view on their importance to this project and in terms of the organisation's requirement as a whole:
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
RFQ-ABCSNAv2.docx
Please complete:
5.0 Pricing Schedule
6.0 Technical Questions
7.0 Social Value Questions
8.0 Organisation and Contact Details
Return completed documents before the deadline to michael.richmond.8726@humberside.police.uk
RFQ-ABC_SNA-Questions.docx
Questions and responses published
Contracting authority
The Police and Crime Commissioner for Humberside
- Public Procurement Organisation Number: PWLD-8931-TXBR The Lawns, Harland Way
Cottingham
HU16 5SN
United Kingdom
Email: PCCFunding@humberside.police.uk
Region: UKE12 - East Riding of Yorkshire
Organisation type: Public authority - sub-central government
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