External Research Records (State-10) System Rescission
Summary
The Department of State rescinds the External Research Records (State-10) system of records notice, a Privacy Act system that was decommissioned on May 31, 1999 when the U.S. Arms Control and Disarmament Agency merged with the Department. All records were transferred to the National Archives and Records Administration per applicable record schedules. The Department will separately rescind the associated Final Rule exempting State-10 from Privacy Act provisions.
What changed
The Department of State has formally rescinded the External Research Records (State-10) system of records notice, which was originally published at 42 FR 49704. This system previously captured information to manage the consultant program and external research activities for the former U.S. Arms Control and Disarmament Agency. The system was already decommissioned effective May 31, 1999, following the ACDA-State merger in April 1999, and all remaining records were transferred to NARA.
This rescission is purely administrative cleanup of obsolete Privacy Act documentation and does not impose any new compliance obligations on regulated entities. Government contractors or former consultants who may have had records in this system should note that records were transferred to the National Archives and do not need any action. Privacy professionals tracking State Department systems of records should also monitor for the separate forthcoming notice rescinding the associated exemption Final Rule.
What to do next
- Monitor for the separate Final Rule rescinding State-10 exemptions from Privacy Act provisions
Archived snapshot
Apr 8, 2026GovPing captured this document from the original source. If the source has since changed or been removed, this is the text as it existed at that time.
Content
ACTION:
Rescindment of a system of records notice.
SUMMARY:
The External Research Records, State-10, which is being rescinded, captured information to manage the consultant program and
other external research related activities. Information in this system was used in the preparation of reports on work performed
by consultants/experts and in the preparation of periodic summaries of financial commitments for approved projects and stored
in a secure repository that allowed for search, retrieval, and view when necessary. The Department of State, by separate
Federal Register
notice, will also be rescinding the Final Rule associated with State-10 that added State-10 to a list of systems exempt from
Privacy Act provisions (22 U.S.C. 171.26).
DATES:
The Department of State decommissioned the system covered by External Research Records, State-10 on May 31, 1999.
ADDRESSES:
Questions can be submitted by mail, email, or by calling Timothy Kootz, the Senior Agency Official for Privacy on (202) 485-2051.
If mail, please write to: U.S. Department of State; Office of Shared Knowledge Services, A/SKS; Room 4534, 2201 C St. NW;
Washington, DC 20520. If email, please address the email to the Senior Agency Official for Privacy, Timothy Kootz, at SORN@state.gov. Please write “External Research Records, State-10” on the envelope or the subject line of your email.
FOR FURTHER INFORMATION CONTACT:
Timothy Kootz, Senior Agency Official for Privacy; U.S. Department of State; Office of Shared Knowledge Services, A/SKS; Room
4534, 2201 C St. NW; Washington, DC 20520 or by calling (202) 485-2051.
SUPPLEMENTARY INFORMATION:
External Research records were no longer created after April 1999 when the U.S. Arms Control and Disarmament Agency (ACDA)
merged with the Department of State. All remaining records were transferred to NARA per the record schedule and the system
was decommissioned on May 31, 1999.
System Name and Number:
External Research Records, State-10.
HISTORY:
External Research Records, State-10, was previously published at 42 FR 49704.
Timothy J. Kootz, Deputy Assistant Secretary, Shared Knowledge Services (A/SKS), U.S. Department of State. [FR Doc. 2026-06684 Filed 4-6-26; 8:45 am] BILLING CODE 4710-32-P
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