Royal Armouries Museum Awards SaaS Accounting Contract to Xledger for £114,228
Summary
Royal Armouries Museum has awarded a three-year SaaS accounting software contract to Xledger Limited for £114,228 excluding VAT (£137,073 including VAT). The contract runs from 1 April 2026 through 31 March 2029, subject to annual RPI and usage reviews. The procurement was conducted as a below-threshold procedure under the Procurement Act 2023, with the contract signed on 31 March 2026 and the notice published on 24 April 2026. Xledger Limited, a Bristol-based SME, will supply and maintain the accounting software package (CPV: 48443000) for the Leeds-based public authority.
“Provision of SaaS Accounting system for a 3 year period at a cost of £114,228+VAT subject to annual RPI and usage reviews.”
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What changed
Royal Armouries Museum, a central government public authority, has formally awarded a SaaS accounting system contract to Xledger Limited under a below-threshold procurement procedure. The total contract value is £114,228 excluding VAT over a three-year term, with built-in annual RPI and usage review provisions. The contract was signed on 31 March 2026 and published as a Contract Details notice under the Procurement Act 2023.
For suppliers and contractors, this notice confirms a completed below-threshold procurement by a named central government body, providing market intelligence on government accounting software demand. It has no compliance implications for existing regulated entities and does not create new regulatory obligations.
Archived snapshot
Apr 24, 2026GovPing captured this document from the original source. If the source has since changed or been removed, this is the text as it existed at that time.
Contract
Accounting Software
- Royal Armouries Museum UK7: Contract details notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-037792
Procurement identifier (OCID): ocds-h6vhtk-068b21
Published 24 April 2026, 5:35pm
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Contents
Scope Contract 1 Procedure Supplier Contracting authority
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Description
Provision of SaaS Accounting system for a 3 year period at a cost of £114,228+VAT subject to annual RPI and usage reviews.
Contract 1
Supplier
Contract value
- £114,228 excluding VAT
- £137,073 including VAT Below the relevant threshold
Date signed
31 March 2026
Contract dates
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Goods
CPV classifications
Accounting software package
Procedure type
Below threshold - unknown
XLEDGER LIMITED
- Companies House: 07082723
- Public Procurement Organisation Number: PTQM-2291-BCRT 4th Floor Tower Wharf
Bristol
BS2 0JJ
United Kingdom
Email: tenders@xledger.co.uk
Website: https://xledger.com/uk/
Region: UKK11 - Bristol, City of
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Royal Armouries Museum
- Public Procurement Organisation Number: PCCZ-9656-MDZP Armouries Drive
Leeds
LS10 1LT
United Kingdom
Email: procurement@armouries.org.uk
Region: UKE42 - Leeds
Organisation type: Public authority - central government
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