NOVUM Festival Event Safety, Production Management and Production Supply Contract Award
Summary
Newcastle City Council awarded a £913,650 contract to Tim Garbutt Events Ltd for event safety, production management and production supply services for the NOVUM Festival. The two-year contract runs from April 2026 to April 2028 with an optional 12-month extension. Seven tenders were received for this cultural event services contract.
What changed
Newcastle City Council has formally awarded a contract for event safety management and production services for the NOVUM Festival to Tim Garbutt Events Ltd. The contract is valued at £761,375 excluding VAT (£913,650 including VAT) for an initial term of two years from 22 April 2026, with the possibility of a 12-month extension to April 2029.
This is a routine government procurement notice documenting the completion of an open tendering procedure. The contract affects the awarded supplier and competing bidders. Other event service providers or local authorities conducting similar procurements may reference this notice for market intelligence purposes. The standstill period ends on 20 April 2026, with contract signature expected on 21 April 2026.
What to do next
- Monitor for updates
Archived snapshot
Apr 8, 2026GovPing captured this document from the original source. If the source has since changed or been removed, this is the text as it existed at that time.
Award
NOVUM Festival Event Safety, Production Management and Production Supply
- Newcastle City Council UK6: Contract award notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-032117
Procurement identifier (OCID): ocds-h6vhtk-0649ac (view related notices)
Published 8 April 2026, 4:52pm
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Contents
Scope Contract 1. NOVUM Festival Event Safety, Production Management and Production Supply Information about tenders Procedure Supplier Contracting authority
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Description
To procure the provision of event safety management, production management, and supply of production goods and services for NOVUM Festival over a maximum of three years.
Newcastle City Council seeks to appoint an organisation to deliver production and event safety management, with expertise in delivering complex, multi-site, multi-artform cultural events. This role is critical to the success of NOVUM, ensuring the festival is delivered to the highest standards of technical excellence, operational efficiency, and public safety.
NOVUM is a vibrant, multi-artform summer festival that takes place annually in Newcastle upon Tyne.
This opportunity was published via the OPEN E-Procurement tendering portal.
Contract 1. NOVUM Festival Event Safety, Production Management and Production Supply
Supplier
Contract value
- £761,375 excluding VAT
- £913,650 including VAT Above the relevant threshold
Award decision date
8 April 2026
Date assessment summaries were sent to tenderers
8 April 2026
Standstill period
- End: 20 April 2026
- 9 working days
Earliest date the contract will be signed
21 April 2026
Contract dates (estimated)
- 22 April 2026 to 22 April 2028
- Possible extension to 22 April 2029
- 3 years, 1 day Description of possible extension:
1 optional 12 month extension.
Main procurement category
Services
CPV classifications
Cultural event organisation services
Contract locations
- UKC2 - Northumberland and Tyne and Wear
Information about tenders
- 7 tenders received
- 7 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
TIM GARBUTT EVENTS LTD
- Companies House: 05003775 The Laithe Foster Clough
Hebden Bridge
HX7 5QZ
United Kingdom
Email: tim@tgevents.co.uk
Website: http://www.tgevents.co.uk
Region: UKE44 - Calderdale and Kirklees
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. NOVUM Festival Event Safety, Production Management and Production Supply
Contracting authority
Newcastle City Council
- Public Procurement Organisation Number: PBHM-6848-TWYG Civic Centre
Newcastle Upon Tyne
NE1 8QH
United Kingdom
Email: corporate.procurement.team@newcastle.gov.uk
Website: https://www.newcastle.gov.uk /
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government
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Source document text, dates, docket IDs, and authority are extracted directly from Newcastle City Council.
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