Lyme Regis Town Council Cleaning Contract £100k Open Opportunity

Published date: 9 April 2026

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.

Watch this notice Print this notice Closing: 30 April 2026, 11:59pm

Contract summary

Industry

• Building-cleaning services - 90911200
• Office cleaning services - 90919200

Location of contract

DT7

Value of contract

£100,000

Procurement reference

LRTC/CLS/20262027

Published date

9 April 2026

Closing date

30 April 2026

Closing time

11:59pm

Contract start date

1 June 2026

Contract end date

31 May 2027

Contract type

Service contract

Procedure type

Open procedure (below threshold)

What is an open procedure (below threshold)? Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Lyme Regis Town Council invites tenders for the provision of professional cleaning services across seven Council managed sites. The contract includes routine cleaning of office and welfare buildings, the Guildhall, and multi daily cleaning of two public toilet facilities at Marine Parade and Anning Road. These locations require consistently high standards of hygiene due to daily use, varied functions and their importance for staff wellbeing, visitor experience and public presentation.

The contract is for an initial period of one (1) year, commencing 1 June 2026, with the option to extend annually, subject to satisfactory performance and Council approval. Any extension is not guaranteed.
The scope of the contract includes, but is not limited to:

routine and periodic cleaning of Council premises;
cleaning of public convenience facilities;
provision of reliable attendance and cover arrangements;
management and supervision of cleaning operatives;
compliance with all Health & Safety and COSHH requirements;
environmentally responsible cleaning practices; and
performance monitoring in line with agreed Key Performance Indicators (KPIs).

The successful contractor will be required to deliver services consistently across all specified locations, ensuring premises are clean, safe, hygienic and presentable for staff, residents and visitors.

Performance will be reviewed on a quarterly basis through a formal KPI framework. KPI outcomes will be taken into account when considering any contract extension.

How to apply:

Interested suppliers must submit a completed tender in accordance with the requirements set out in the Invitation to Tender (ITT) and associated tender documentation.

Tender submissions must be received by the stated closing date and time, using the submission method specified in the ITT. Late submissions will not be accepted.

All tender submissions must include all required documents identified within the ITT and the Supplier Submission Checklist. Tenders which are incomplete, inaccurately completed, or not submitted in accordance with the stated instructions may be excluded from further evaluation.

Further information, including full service requirements, evaluation methodology, performance expectations, and contract terms, is provided within the Tender Pack documents.

The following documents form part of the Tender Pack:

1) Invitation to Tender (ITT)
2) Contract Specification
3) Pricing Schedule
4) Form of Tender
5) Selection Questionnaire (SQ)
6) Supplier Submission Checklist
7) Terms and Conditions of Contract
8) Evaluation Scoring Matrix
9) Key Performance Indicator (KPI) Framework and Review Form

More information

Attachments

• TENDER PACK - LRTCCLS20262027.zip
• Bidding documents
• This attachment contains the full Tender Pack for the Cleaning Services Contract for Multiple Council Sites (2026-2027), including the Invitation to Tender (ITT), Contract Specification, Pricing Schedule, Evaluation Scoring Matrix, Selection Questionnaire, Supplier Submission Checklist, KPI Framework, Form of Tender, and Terms and Conditions of Contract. All documents should be read in full before submitting a tender.

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Sam O'Connell

Address

St Michaels Business Centre,
Church Street,
Lyme Regis
DT7 3DB
England

Telephone

01297 445175

Email

operationsmanager@lymeregistowncouncil.gov.uk

Website

https://www.lymeregistowncouncil.gov.uk

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Watch this notice Print this notice Closing: 30 April 2026, 11:59pm