South Western Railway New Timetable Public Consultation Tender
Summary
South Western Railway Limited has published a tender notice for a public consultation on a new timetable. The tender, valued at an estimated £350,000, seeks a specialist partner to manage the entire consultation process, including material creation, engagement events, communications, and reporting. The deadline for submissions is April 6, 2026.
What changed
South Western Railway Limited is seeking a specialist partner to design, deliver, and manage a comprehensive public consultation program for its upcoming new timetable. The tender, with an estimated value of £350,000 (excluding VAT), covers all aspects of the consultation, from material creation and event management to digital campaigns and final reporting. The contract is expected to run from June 1, 2026, to May 31, 2027, with a possible six-month extension.
Interested parties must submit their tenders by April 6, 2026. The selection criteria heavily favor technical solutions (80%) over price (20%). This tender represents a significant opportunity for firms specializing in public consultation, market research, and communications to engage with a major transportation provider. Companies should carefully review the tender requirements and submission instructions to ensure compliance.
What to do next
- Review tender requirements for the South Western Railway new timetable public consultation.
- Prepare and submit tender proposals by the deadline of April 6, 2026.
- Ensure proposals address all aspects of the consultation program, including material design, engagement, communications, and reporting.
Source document (simplified)
Tender
NEW TIMETABLE PUBLIC CONSULTATION
- SOUTH WESTERN RAILWAY LIMITED UK4: Tender notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-022272
Procurement identifier (OCID): ocds-h6vhtk-066842
Published 12 March 2026, 12:22pm
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Contents
Scope Participation Submission Award criteria Other information Procedure Contracting authority
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Description
SWR seeks a specialist partner to design, deliver and manage the full public consultation programme. This includes creation of consultation materials, delivery of digital and in‑person engagement events, handling customer and stakeholder enquiries, running an integrated communications and digital campaign, and providing embedded project management support. The appointed supplier will also analyse consultation responses, produce the formal consultation report, and deliver a post‑consultation "you said, we did" campaign to support transition into the new timetable launch communications.
Total value (estimated)
- £350,000 excluding VAT
- £420,000 including VAT Above the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2027
- Possible extension to 1 December 2027
- 1 year, 6 months, 1 day Description of possible extension:
Option to extend can be used if the overarching timetable recast programme requires additional time.
Options
The right to additional purchases while the contract is valid.
This contract will include a maximum extension of six(6) months, the extension can be up to six(6) months, and needs to be agreed in writing, if the overarching timetable recast programme requires additional time.
Main procurement category
Services
CPV classifications
Market research services
Public-opinion polling services
Advertising services
Marketing services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
6 April 2026, 11:59pm
Submission address and any special instructions
https://url.uk.m.mimecastprotect.com/s/4Q5nCkrBzig2RRWh2fGHG3pmO?domain=hello.medius.com
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 May 2026
Award criteria
| Name | Type | Weighting |
| --- | --- | --- |
| Technical Solution | Quality | 80% |
| Price | Price | 20% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Utilities
Contracting authority
SOUTH WESTERN RAILWAY LIMITED
- Companies House: 03266760
- Public Procurement Organisation Number: PQHL-7495-VCQT South Bank Central 4th Floor, 30 Stamford Street,
London
SE1 9LQ
United Kingdom
Email: ProcurementandContracts@swrailway.com
Region: UKI44 - Lewisham and Southwark
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
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