OMB CIO Monthly IT Contract Notification Requirements Under FITARA (May 2026)

        

THE DIRECTOR     G\  fo fornmOverview fffofifufufofofofofifo1  fifi 2 fi

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Section 2 of this memorandum applies to all agencies, but not to national security systems. Agency heads are encouraged to apply the practices in Section 2 to national security systems to the extent practicable. Guidance

1. Empowering CIOs as Strategic Partners in Agency Decisions
   The CI Os of CFO Act agencies are required by law to monitor the performance of their agencies' IT programs, evaluate the performance of those programs, and advise the agency head on whether to continue, modify, or terminate a program or project. To effectively fulfill their 3 statutory duties, those agency CIOs must be empowered as strategic partners who are appropriately involved in any agency decision related to IT. The Federal Information Technology Acquisition Reform Act (FIT ARA) recognizes the critical role of these CI Os and forbids covered CFO Act agencies from entering into a contract or other agreement for IT or IT services, unless the agency CIO has reviewed and approved the contract or other agreement. 4 Requirements Beginning in May 2026 and on a monthly basis thereafter, the CI Os of covered CFO Act agencies shall notify the Office of Management and Budget (0MB) of the following:

2. All contracts or other agreements for IT or IT services that he or she personally
   approves; and 2) Any contracts or other agreements for IT products or services that are approved by a delegee of the CIO, if such contracts or agreements directly enable or facilitate interaction between the public and the Federal Government through digital services. 5 This visibility will enable agencies to better identify waste, fraud, and abuse, and ensure that IT investments are strategically aligned across the Executive Branch. The top-level CIO for each covered agency shall be responsible for reporting on behalf of the entire agency, including all bureaus or components. Reports must be sent through email to ofcio@omb.eop.gov and submitted no later than the 10th of each month. Each report shall cover the period from the first day through the last day of the immediately preceding month. This requirement shall sunset in October 2026, following covered CFO Act agencies' submission of their sixth and final report, unless 0MB notifies agencies beforehand that it will continue past that time.See the Appendix for a reporting table. 6

40 U.S.C. § I 1315(c)(2). 3 40 U.S.C. § 11319(b)(l)(C). 4 5A "digital service," for the purposes of this memorandum, is a transactional service (e.g., on line form , account management tool) or an info1mational service that is delivered over the internet across a variety of platforms, devices, and delivery mechanisms (e.g., websites, mobile applications, text/SMS). 0MB may re-evaluate and revise the reporting schedule and scope as appropriate. 6 2

Within one week of this memorandum 's issuance, 0MB will provide a template for CI Os to use to report approved contracts or other agreements to OMB 's Office of the Federal CIO.

1. Eliminating Information Silos for Federal Technology Acquisitions Circular No. A-137, Strategic Management of Acquisition Data In accordance with 0MB

and Information, agencies "should no longer view acquisition data as a singular agency asset, 7 but rather as an asset that is critical to support the mission of the Government." Government- wide sharing of this information will result in more informed procurement decisions, reducing time and cost burdens for both the Federal workforce and industry. Failure to obtain this information for the Government's use in a timely manner inhibits the Government 's ability to consolidate acquisitions and make decisions to save taxpayer dollars. As the Administration continues its eff01is to consolidate procurement, it has become apparent that contractors may have information that the Government needs to make data-driven decisions around IT acquisitions. Agencies may be able to request and receive relevant information from contractors for their existing IT contracts, and should, to the extent practicable, obtain such information for Government-wide use. Agencies should actively facilitate the collection and sharing of relevant IT-related acquisition data, in accordance with the measures outlined below. Requirements Effective immediately, each agency head- acting through the agency CIO, Chief Acquisition Officer (CAO), or other relevant responsible officials - shall:

1. Request that current vendors provide information about the agency 's utilization rates
   and prices paid with respect to IT products (hardware and software) and services; 8

2. Include appropriate provisions in solicitations and contracts issued after the date of
   this memorandum to require IT vendors to disclose utilization and pricing information to the Government, without limiting the extent to which that information may be shared across agencies;

3. Compile this information in a machine-readable, open standard format consistent with
   Memorandum M-25-05, Phase 2 Implementation of the Foundations for 0MB

Evidence-Based Policymaking Act of 2018: Open Government Data Access and Management Guidance;9

Circular No. A-137, Strategic Management of Acquisition Data and Information, 0MB 7 https :/ /www. wh iteh ouse. gov /wp-content/up loads/2024/0 5/0 M 8-Circu lar-A-13 7-Strategic-Management-of- Acq u isition-Data-and-Information. pdf. This includes resellers, third-party vendors, and manufacturers. 8 Memorandum M-25-05, Phase 2 Implementation of the Foundations for Evidence-Based Policymaking Act 0MB 9 of2018: Open Government Data Access and Management Guidance (Jan. 15, 2025), https :/ /www. wh iteh ouse. gov /wp-content/ up Ioads/2 025/0 1 /M-25-05-Phase-2-Imp !em entati on-of-the-Foundations- for-Evidence-Based-Policymaking-Act-of-2018-0pen-Govemment-Data-Access-and-Management-Guidance.pdf.

1. Share this information with 0MB and the General Services Administration (GSA),
   consistent with applicable law and contract provisions, upon request of either agency; and

2. Ensure component- and bureau-level compliance with this memorandum.
   GSA will support agencies by sharing best practices, sample contract language, and templates, as appropriate. Agency CI Os and CA Os shall jointly notify 0MB ' s Office of the Federal CIO and Office of Federal Procurement Policy of any impediments to achieving full compliance with this memorandum. Notifications must be made through email to ofcio@omb.eop.gov. 0MB will support agencies in overcoming barriers as appropriate.

Appendix: Reporting Table for Section 1

I Includes all IT contracts approved Due to 0MB by... between ...

Report #1 May 10 , 2026 April 1, 2026 -April 30, 2026 Report #2 June 10, 2026 May 1, 2026 - May 31, 2026 July 10 , 2026 June 1, 2026 - June 30, 2026 Report #3 Report #4 August 10 , 2026 July 1, 2026-July 31, 2026 Report #5 September I 0, 2026 August 1, 2026 - August 31 , 2026 September 1, 2026 - September 30, 2026 Report #6 October 10, 2026

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