USDA Information Collection for OMB Review - SAE Funds
Summary
The USDA has submitted an information collection requirement for the Food and Nutrition Service's State Administrative Expense (SAE) Funds (7 CFR Part 235) to OMB for review. This is a reinstatement with changes to reporting and recordkeeping requirements for specific forms related to federal funding for administrative expenses in child nutrition programs.
What changed
The Department of Agriculture, through the Food and Nutrition Service (FNS), has submitted an information collection requirement (OMB Control Number 0584-0067) for 7 CFR Part 235—State Administrative Expense (SAE) Funds to the Office of Management and Budget (OMB) for review and clearance under the Paperwork Reduction Act. This submission is a reinstatement with changes, specifically adjusting the number of respondents and the frequency of recordkeeping for the FNS-525 form. These adjustments are intended to reduce responses and burden hours, although the overall collection is mandatory for administering federal funds for administrative expenses related to the National School Lunch Program, Special Milk Program, School Breakfast Program, Child and Adult Care Food Program, and Food Distribution Program.
Regulated entities, primarily State educational agencies and alternate State agencies that administer these child nutrition programs, should be aware that comments regarding the necessity, utility, accuracy, and clarity of this information collection are being solicited. The public comment period is open until April 15, 2026, with comments to be submitted via www.reginfo.gov/public/do/PRAMain. While this is a reinstatement, entities should ensure their current practices align with the revised requirements once OMB clearance is obtained, as the collection is mandatory for receiving SAE funds.
What to do next
- Submit comments on the information collection by April 15, 2026, via www.reginfo.gov/public/do/PRAMain.
- Review the proposed changes to 7 CFR Part 235 regarding SAE Funds and the FNS-525 form.
- Ensure compliance with updated reporting and recordkeeping requirements upon OMB clearance.
Source document (simplified)
Content
The Department of Agriculture has submitted the following information collection requirement(s) to OMB for review and clearance
under the Paperwork Reduction Act of 1995, Public Law 104-13. Comments are requested regarding; whether the collection of
information is necessary for the proper performance of the functions of the agency, including whether the information will
have practical utility; the accuracy of the agency's estimate of burden including the validity of the methodology and assumptions
used; ways to enhance the quality, utility and clarity of the information to be collected; and ways to minimize the burden
of the collection of information on those who are to respond, including through the use of appropriate automated, electronic,
mechanical, or other technological collection techniques or other forms of information technology.
Comments regarding this information collection received by April 15, 2026 will be considered. Written comments and recommendations
for the proposed information collection should be submitted within 30 days of the publication of this notice on the following
website www.reginfo.gov/public/do/PRAMain. Find this particular information collection by selecting “Currently under 30-day Review—Open for Public Comments” or by using
the search function. An agency may not conduct or sponsor a collection of information unless the collection of information
displays a currently valid OMB control number and the agency informs potential persons who are to respond to the collection
of information that such persons are not required to respond to the collection of information unless it displays a currently
valid OMB control number.
Food and Nutrition Service
Title: 7 CFR Part 235—State Administrative Expense (SAE) Funds.
OMB Control Number: 0584-0067.
Summary of Collection: This is a reinstatement, with change, of a previously approved collection for which approval has expired. The authority for
this collection is provided in Section 7 of the Child Nutrition Act of 1966, 80 Stat. 888, 889, as amended (42 U.S.C. 1776,
1779). As required, the Food and Nutrition Service (FNS) issued regulations in 7 CFR part 235, which prescribes the methods
for making payments of funds to State agencies to use for administrative expenses incurred in overseeing and providing technical
assistance in connection with activities undertaken under the National School Lunch Program (NSLP), the Special Milk Program
(SMP), the School Breakfast Program (SBP), the Child and Adult Care Food Program (CACFP), and the Food Distribution Program
(FDP). This information collection is required to administer these Programs in accordance with the Act. For this reinstatement,
FNS adjusted the number of respondents for the reporting requirement at 235.7(b) and adjusted the frequency of the recordkeeping
responses for the recordkeeping requirement at 235.7(a) for the FNS-525 form. Although this is a reinstatement and as such
is not reducing the burden, FNS estimates that these changes would have reduced the responses and burden hours for this collection.
Need and Use of the Information: This is a mandatory information collection. Under this collection, FNS collects the information necessary for making payments
of funds to State agencies to use for the administrative expenses incurred in supervising and providing technical assistance
in connection with the activities undertaken by them under the NSLP, SMP, SBP, CACFP, and the FDP. The Federal regulations
in 7 CFR part 235 SAE Funds require the collection of information associated with this collection. The respondents for reporting
information and for maintaining the records consist of the State educational agencies and the alternate State agencies that
have agreements with FNS for the administration of NSLP, SBP, SMP, CACFP, FDP or some combination thereof. This information
is collected through written agreements that cover the operation of the Program during a specified period; State Administrative
Expense plans that outline funding and activities; State Administrative Expense Funds Reallocation Reports that describe the
use of SAE funds and which are used to reallocate SAE funds; and annual reports containing information on the number of School
Food Authorities under agreement with the State agency to participate in the National School Lunch or Commodity School Programs.
Under this collection, State agencies also maintain current accounting records of State administrative expense funds which
identify fund authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income.
Description of Respondents: State, Local, or Tribal Government.
Number of Respondents: 83.
Frequency of Responses: Recordkeeping; Reporting: Annually, Quarterly, Semi-annually, and bi-weekly.
Total Burden Hours: 2,155.
Rachelle Ragland-Greene, Departmental Information Collection Clearance Officer. [FR Doc. 2026-05055 Filed 3-13-26; 8:45 am] BILLING CODE 3410-30-P
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