Totton & Eling Town Council Grounds Maintenance Contract Award
Summary
Totton and Eling Town Council has awarded a grounds maintenance contract following a challenge during the initial standstill period. This notice republishes the award with a new standstill period, providing updated assessment details to bidders.
What changed
This notice serves as a contract award for grounds maintenance services for Totton and Eling Town Council. It is being re-published due to a challenge received during the initial standstill period, necessitating additional assessment details to be provided to all bidders and a new standstill period to commence. The notice details five lots covering various grounds maintenance aspects, including grass cutting, tree management, and rewilding.
While this is a contract award notice, the procedural adjustment means that bidders who participated in the original tender process have been provided with further information. Regulated entities involved in public procurement should note the importance of adhering to standstill periods and the process for handling challenges, as demonstrated by this case. No specific compliance actions are required for entities not involved in this procurement, but it serves as an example of procurement process management.
Source document (simplified)
Award
Totton & Eling Town Council, Grounds Maintenance Contract Totton and Eling Town Council
- Totton and Eling Town Council UK6: Contract award notice - Procurement Act 2023 - view information about notice types
Notice identifier: 2026/S 000-021576
Procurement identifier (OCID): ocds-h6vhtk-0604b0 (view related notices)
Published 10 March 2026, 9:28pm
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Contents
Scope Lots (5)
- Lot Section 1. Prestige Grounds Maintenance
- Lot Section 2. Grounds Maintenance & Trees
- Lot Section 3. Grass Cutting & Pond Management
- Lot Section 4. Grounds Maintenance & Ditches
- Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
Contracts (5)
- Contract 6. Lot Section 1. Prestige Grounds Maintenance
- Contract 7. Lot Section 2. Grounds Maintenance & Trees Lots
- Contract 8. Lot Section 3. Grass Cutting & Pond Management
- Contract 9. Lot Section 4. Grounds Maintenance & Ditches
- Contract 10. Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
Information about tenders Procedure Suppliers (3)
- Hawksworth Garden Services Ltd.
- KR Commercial Ltd.
- WWCS Environmental Services Ltd
Contracting authority
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Description
Following challenge during the standstill period as stated in the original contract award notice published 05/03/2026, additional assessment summary details have been provided to all bidders directly by email and this new contract award tender is being published with a new standstill period stipulated.
Please note, in generating a new contract award tender the online system has defaulted to referring to contracts 6-10 whereas these should be shown as contracts 1-5. To make clear, contracts and lots listed below are as per the procurement and previous award notice and are not additional contracts.
Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation. Services required are spread across 5 sections (lots). Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc.
Thank you for participating in this procurement and for submitting a tender response. Totton & Eling Town Council (T&ETC) has now concluded the evaluation of all tenders recieved and, on the basis of the evaluation process, we are pleased to confirm that the following contractors have been successful for the sections as detailed, Lot Section 1, WWCS Environmental Services Ltd, Lot Sections 2, 3 and 5, KR Commercial Ltd. and Lot Section 4, Hawksworth Garden Services Ltd., and, that T&ETC has decided to proceed with the award of the Totton & Eling Town Council, Grounds Maintenance Contract. Please note the evaluation process was overseen by a panel of two officers and one independent councillor.
In accordance with the Procurement Act 2023, T&ETC will now observe an eight (8) working days Standstill Period. The Standstill Period will commence on 11/03/2026 and conclude at midnight on 23/03/2026.
Lot Section 1. Prestige Grounds Maintenance
Description
2.1.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February.
2.1.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.
Lot Section 2. Grounds Maintenance & Trees
Description
2.2.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b
and 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive.
2.2.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.
Lot Section 3. Grass Cutting & Pond Management
Description
2.3.1. The contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February.
2.3.16. Clear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.
Lot Section 4. Grounds Maintenance & Ditches
Description
2.4.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.
Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
Description
2.5.1. The Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February.
2.5.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.
Contract 6. Lot Section 1. Prestige Grounds Maintenance
Lots
Lot Section 1. Prestige Grounds Maintenance
Supplier
Contract value
- £104,940 excluding VAT
- £125,928 including VAT Below the relevant threshold
Award decision date
5 March 2026
Date assessment summaries were sent to tenderers
10 March 2026
Earliest date the contract will be signed
24 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2032
- 6 years Description of possible extension:
Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.
Main procurement category
Services
CPV classifications
Ornamental and pleasure gardens maintenance services
Weed-clearance services
Parks maintenance services
Grounds maintenance services
Floral-display services
Tree pruning
Hedge trimming
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Contract 7. Lot Section 2. Grounds Maintenance & Trees Lots
Lots
Lot Section 2. Grounds Maintenance & Trees
Supplier
Contract value
- £52,500 excluding VAT
- £63,000 including VAT Below the relevant threshold
Award decision date
5 March 2026
Date assessment summaries were sent to tenderers
10 March 2026
Earliest date the contract will be signed
24 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2032
- 6 years Description of possible extension:
Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.
Main procurement category
Services
CPV classifications
Weed-clearance services
Grounds maintenance services
Tree pruning
Hedge trimming
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Contract 8. Lot Section 3. Grass Cutting & Pond Management
Lots
Lot Section 3. Grass Cutting & Pond Management
Supplier
Contract value
- £84,000 excluding VAT
- £100,800 including VAT Below the relevant threshold
Award decision date
5 March 2026
Date assessment summaries were sent to tenderers
10 March 2026
Earliest date the contract will be signed
24 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2032
- 6 years Description of possible extension:
Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Additional pitch marking as clause 2.3.15
CPV classifications
Weed-clearance services
Grounds maintenance services
Sports fields maintenance services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Contract 9. Lot Section 4. Grounds Maintenance & Ditches
Lots
Lot Section 4. Grounds Maintenance & Ditches
Supplier
Contract value
- £132,111 excluding VAT
- £158,533.20 including VAT Below the relevant threshold
Award decision date
5 March 2026
Date assessment summaries were sent to tenderers
10 March 2026
Earliest date the contract will be signed
24 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2032
- 6 years Description of possible extension:
Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Grass cutting extra cut as clause 2.4.9
CPV classifications
Weed-clearance services
Grounds maintenance services
Tree pruning
Hedge trimming
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Contract 10. Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
Lots
Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
Supplier
Contract value
- £20,985 excluding VAT
- £25,182 including VAT Below the relevant threshold
Award decision date
5 March 2026
Date assessment summaries were sent to tenderers
10 March 2026
Earliest date the contract will be signed
24 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2032
- 6 years Description of possible extension:
Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
Grass cutting extra cut as clause 2.5.11/2.5.14
CPV classifications
Weed-clearance services
Grounds maintenance services
Tree pruning
Hedge trimming
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Information about tenders
Lot Section 1. Prestige Grounds Maintenance
- 8 tenders received
- 8 tenders assessed in the final stage:
- 8 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 7 suppliers unsuccessful (details included for contracts over £5 million)
Lot Section 2. Grounds Maintenance & Trees
- 11 tenders received
- 11 tenders assessed in the final stage:
- 11 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 10 suppliers unsuccessful (details included for contracts over £5 million)
Lot Section 3. Grass Cutting & Pond Management
- 10 tenders received
- 10 tenders assessed in the final stage:
- 10 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Lot Section 4. Grounds Maintenance & Ditches
- 10 tenders received
- 10 tenders assessed in the final stage:
- 10 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
- 10 tenders received
- 10 tenders assessed in the final stage:
- 10 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
Hawksworth Garden Services Ltd.
Boldre Nurseries, Southampton Road
Boldre
SO41 8ND
United Kingdom
Email: hawkgs01@gmail.com
Region: UKJ36 - Central Hampshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 9. Lot Section 4. Grounds Maintenance & Ditches
KR Commercial Ltd.
44 Somerley Road
Bournemouth
BH9 1EN
United Kingdom
Email: tony.robinson@southern-horticulture.co.uk
Region: UKK24 - Bournemouth, Christchurch and Poole
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 7. Lot Section 2. Grounds Maintenance & Trees Lots
Contract 8. Lot Section 3. Grass Cutting & Pond Management
Contract 10. Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
WWCS Environmental Services Ltd
Unit 6F, Uddens Trading Estate
Wimborne
BH21 7LQ
United Kingdom
Email: support@wwcs-group.co.uk
Region: UKK25 - Dorset
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 6. Lot Section 1. Prestige Grounds Maintenance
Contracting authority
Totton and Eling Town Council
- Public Procurement Organisation Number: PCJY-5592-YGTZ Totton and Eling Town Council, Civic Centre, Testwood Lane
Totton, Hampshire
SO40 3AP
United Kingdom
Contact name: Adam Cooper
Telephone: 02380863138
Email: info@tottoneling-tc.gov.uk
Website: https://www.tottoneling-tc.gov.uk /
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government
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